Accounts Payable Specialist

SmartTech

. Review, code, and process vendor and subcontractor invoices in Deltek .

Posted 9/26/2026full-timeRemote • United StatesMid-LevelSenior💰 $78,750 - $95,813 per yearWebsite

About the role

Key responsibilities & impact

Review, code, and process vendor and subcontractor invoices in Deltek
Match invoices to purchase orders, contracts, receiving documentation, and supporting records
Verify general ledger accounts, project numbers, phases, tasks, cost codes, and departments
Route invoices through approval workflows and follow up on outstanding approvals
Process employee expense reports and verify policy and documentation compliance
Prepare weekly payment runs, including ACH, checks, wires, and other electronic payments
Review vendor statements, respond to inquiries, and resolve invoice and payment discrepancies
Maintain accurate vendor records, including W-9 forms, payment information, and insurance documentation
Support new-vendor setup and independently verify vendor banking-information change requests
Monitor accounts payable aging and identify past-due invoices, credits, duplicate payments, and unusual items
Provide accurate information about upcoming payment obligations for cash-flow planning
Prepare accounts payable accruals and support monthly accounting close
Reconcile accounts payable subledger activity to the general ledger
Assist with year-end Form 1099 preparation and reporting
Provide documentation and support for financial audits, project audits, and compliance reviews
Collaborate with project managers, accounting, procurement, and operations teams
Identify and help implement improvements to accounts payable procedures, workflows, and internal controls
Complete assigned tasks and deliverables on time and on budget
Perform other accounting and administrative responsibilities assigned by the Controller
Report directly to the Controller

Requirements

What you’ll need

Hands-on experience with Deltek Vantagepoint or Deltek Vision accounting software is required
At least three years of accounts payable or related accounting experience
Working knowledge of general ledger coding, project accounting, and month-end close procedures
Experience processing a high volume of invoices while maintaining accuracy and meeting deadlines
Proficiency with Microsoft Excel, Outlook, and other Microsoft 365 applications
Strong attention to detail, organization, problem-solving, and follow-through
Strong written and verbal communication skills
Ability to handle confidential financial and vendor information professionally
Ability to work independently while collaborating effectively with employees, project managers, and vendors
Associate or bachelor's degree in accounting, finance, business administration, or a related field
Accounts payable experience in engineering, construction, data centers, systems integration, government contracting, or another project-based organization
Experience with purchase orders, subcontractor invoices, project cost coding, reimbursable expenses, and approval workflows
Familiarity with Form 1099 reporting and vendor compliance requirements
Experience supporting multiple projects, departments, or legal entities
Must be located near a major US airport
Valid REAL ID or acceptable alternative, such as a passport, is required for business travel effective May 7, 2025

Benefits

Comp & perks

Choice of comprehensive medical plans, including two PPO-style plans and an HDHP with HSA option
Dental and vision plans
Medical, dental, and vision benefits extended to spouse/domestic partner and dependent children up to age 26
401(k) with company match and self-directed brokerage account option
PTO, including additional paid time off during the last week of the year
Company-paid life insurance coverage for employees and eligible dependents
Short- and long-term disability coverage
AD&D coverage
Professional development opportunities
Tuition reimbursement
Professional licensing assistance
Paid parental leave after one year of employment