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HR Compliance and Clearance Specialist
Softchoice. Manage HR compliance, workforce governance, reporting and records across Canada and the United States .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in HR compliance and workforce governance across Canada and the United States, with a strong focus on managing security clearance processes and maintaining accurate records. Proven ability to collaborate with cross-functional teams and navigate complex regulatory environments.
Highest-signal resume keywords
HR Compliance ManagementGovernment Security Screening AdministrationCanadian And U.S. Employment ComplianceAnalytical And Organizational SkillsStakeholder Engagement
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Workforce ReportingRecords GovernanceSecurity Clearance ProcessesPolicy InterpretationCompliance Program AdministrationDocument ManagementAudit-Ready Record MaintenanceWorkflow ImprovementRegulated Program AdministrationE-Verify
Soft Skills
Strong Communication SkillsJudgment And DiscretionCollaborationOrganizational SkillsAbility To Manage Multiple Programs
Certifications & Qualifications
Reliability Status Security Screening
Industry Keywords
Contract Security ProgramWorkforce GovernanceCompliance CalendarsLegislative MonitoringRecords RetentionContingent Worker ProcessesPrivacy And Security RisksEmployee Handbook ManagementAccrual GovernanceWorkplace Postings
About the role
Key responsibilities & impact- Manage HR compliance, workforce governance, reporting and records across Canada and the United States
- Support the Company Security Officer and serve as Alternate Company Security Officer under the federal Contract Security Program
- Manage end-to-end government security clearance processes for employees and subcontractors, including applications, renewals, upgrades, transfers, terminations, fingerprinting, documentation and follow-up
- Help employees, candidates, leaders and internal partners navigate clearance requirements and resolve routine issues
- Maintain secure, accurate and audit-ready clearance records, monitor expiry dates and outstanding actions, and safeguard sensitive information
- Maintain and improve clearance procedures, templates and controls
- Administer Canadian and U.S. employment compliance programs, including vacation compliance, accrual governance, U.S. E-Verify and required workplace postings
- Monitor federal, provincial and state legislative developments and identify required policy, process, system, communication or training changes
- Maintain compliance calendars, records and controls and coordinate with Payroll, Finance, HR and Legal
- Coordinate recurring and ad hoc workforce reporting for government bodies and HR-related customer RFP responses
- Coordinate contingent-worker processes and work with Legal and Tax to mitigate worker-classification risk
- Support records-retention requirements, secure disposition practices and HR records governance
- Maintain employee handbook updates, approvals, jurisdictional changes and version control
- Identify opportunities to improve workflows, controls, reporting and automation
- Escalate legal or policy questions, exceptions, significant non-compliance, and privacy, security or organizational risks to the Director of Compliance
- Regularly partner with HR, Legal, Finance, Security and other business stakeholders
Requirements
What you’ll need- 5–7 years of experience in HR compliance, regulated program administration, workforce reporting, records governance or a similar process-controlled environment
- Experience administering government security screening or comparable regulated processes
- Experience with the federal Contract Security Program or as an Alternate Company Security Officer is strongly preferred
- Working knowledge of Canadian and U.S. employment compliance requirements
- Must be physically located in Canada
- Must be a Canadian citizen or a permanent resident eligible for approval by PSPC on a case-by-case basis
- Must obtain and maintain security screening of at least “Reliability Status” level
- Interpretation of policy is an asset
- Strong analytical, organizational and communication skills
- Judgment and discretion when handling sensitive information
- Ability to manage multiple programs and deadlines with limited supervision
- Ability to work collaboratively across functions and engage stakeholders at all levels
- Postsecondary education in Human Resources, Business Administration, Compliance or a related field, or equivalent experience
- Successful completion of criminal record check, education verification and reference checks
Benefits
Comp & perks- Medical and Dental Care
- Employee & Family Assistance Program
- RRSP/DPSP Retirement Savings Plan with Company Matching
- Life and Disability Insurance
- Vacation and Sick Leave
- Holidays
- Parental Leave
- Volunteer Days
- Bereavement Leave
- Employee Discount Program
- Flexibility to plan workdays
- Competitive perks starting on day one
- Remote onboarding
- Interview and employment accommodation