Project Coordinator

Softheon

. Support Project Managers with day-to-day coordination across client implementations and internal projects .

Posted 9/19/2026full-timeConnecticut • United StatesJuniorMid-Level💰 $60,000 - $70,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong project coordination capabilities, including maintaining project documentation, tracking milestones, and supporting cross-functional teams. Proficient in project management tools and methodologies, with a focus on effective communication and organizational skills.

Highest-signal resume keywords

Project CoordinationMicrosoft ProjectAzure DevOpsCAPM CertificationHealthcare Operations

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project Management ConceptsMilestonesDependenciesRisksIssuesAction ItemsStatus ReportingSaaS TechnologyImplementation SupportCross-Functional Team Support

Soft Skills

Organizational SkillsTime ManagementWritten CommunicationVerbal CommunicationAttention to Detail

Tools & Technologies

Microsoft OfficeExcelWordPowerPointOutlookTeamsSharePointSmartsheetJira

Certifications & Qualifications

CAPM CertificationSAFe AgileLean Six SigmaCSM

Industry Keywords

Healthcare TechnologyClient ImplementationsGovernment ClientsProject Management Office (PMO)Technology Delivery

Tech Stack

Tools & technologies

AzureSDLC

About the role

Key responsibilities & impact

Support Project Managers with day-to-day coordination across client implementations and internal projects
Maintain project plans, trackers, meeting notes, action item logs, decision logs, risk/issue logs, and other documentation
Document and follow up on project activities, deliverables, owners, and due dates
Track milestones and identify items requiring follow-up or escalation
Update project management tools including Microsoft Project, Azure DevOps, SharePoint, and PMO systems
Schedule and support internal, client-facing, implementation, and status meetings
Prepare agendas, capture notes, document decisions, and distribute follow-up items
Track meeting action items and follow up with owners
Prepare materials for status meetings, executive updates, and stakeholder communications
Monitor project activities and progress against plan
Support project status reports, dashboards, and stakeholder updates
Gather and consolidate cross-functional team updates for Project Manager review
Identify missing, outdated, or unclear project information
Coordinate with Product, Operations, IT, Infrastructure, and other business teams
Communicate deadlines, dependencies, and follow-up needs
Provide visibility into project status, blockers, risks, and outstanding decisions
Coordinate project documentation, SOPs, implementation materials, training documentation, and handoff materials
Support PMO documentation, tracker, naming convention, and template standards
Organize project files and keep key materials accessible and current
Support post-project lessons learned and improvement documentation
Track risks, issues, blockers, and dependencies
Escalate unclear project information, ownership, or timelines
Collaborate with Talent on recruitment, including interviews
Use industry networks to identify and attract talent
Provide guidance and mentorship to department and cross-functional team members
Help reinforce company culture
Perform on-call duties during peak periods
Attend headquarters in person approximately twice per year, plus other role-specific travel

Requirements

What you’ll need

Bachelor’s degree in Business Administration or a related field of study
0–2 years of experience in project coordination, project administration, implementation support, operations coordination, client support, or a related role preferred
Internship or early career experience supporting project teams, client implementations, technology delivery, healthcare operations, or SaaS environments is a plus
Experience with health plan, government, or healthcare technology clients is a plus
Experience working with cross-functional teams or supporting multiple priorities in a fast-paced environment is preferred
Must complete CAPM certification within 6 months of hire, if not already certified
SAFe Agile, Lean Six Sigma, and CSM preferred
Basic understanding of project management concepts, including milestones, dependencies, risks, issues, action items, and status reporting
Working knowledge of Microsoft Office tools, especially Excel, Word, PowerPoint, Outlook, and Teams
Familiarity with Microsoft Project, Azure DevOps, SharePoint, Smartsheet, Jira, or similar project tracking tools is a plus
Familiarity with SDLC, SaaS technology, healthcare operations, or implementation projects is a plus
Excellent organizational and time management skills
Strong written and verbal communication skills
High attention to detail and accuracy
Ability to track multiple items at once
Strong follow-up skills and ability to keep action items moving
Ability to organize information clearly for Project Managers and stakeholders
Ability to ask clarifying questions and escalate unclear ownership, deadlines, or next steps
Ability to work collaboratively with internal teams
Self-motivated, proactive, and comfortable working in a remote-first environment
Must be available for on-call duty during peak periods
Must reside in the Eastern or Central time zone of the United States
Must be located in NY, NJ, FL, GA, PA, CT, IL, MD, TN, NC, or MI
ET working hours required, 9am–6pm ET
Must reside within the United States
Must have valid U.S. work authorization without current or future employer sponsorship

Benefits

Comp & perks

Equity (when applicable)
Variable/incentive compensation
Health, vision, and dental coverage for employee, spouse, and dependents
One-time home office stipend
Monthly wellness stipend
Internet stipend
401(k) with a match; immediately vested
Employee assistance program
Disability and life insurance
Parental leave
15 days discretionary PTO based on YOS
9 additional paid holidays
Referral bonuses
Discretionary bonus program
Spot bonuses
Professional development opportunities
Travel arrangements supported for required headquarters visits