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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in HR Operations and Employment Processes, with a strong focus on contract administration, payroll coordination, and cross-functional collaboration. Proficient in improving operational efficiency and managing sensitive documentation across multiple countries.
Highest-signal resume keywords
HR Operations ExperienceTeam LeadershipEmployment Contract AdministrationHRIS FamiliarityProcess Improvement
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Payroll AdministrationEmployment ContractsEOR ContractsService AgreementsOperational Process ImprovementExcel SkillsDocumentation ManagementEmployee Lifecycle ManagementCross-Country CoordinationAttention to Detail
Soft Skills
Clear CommunicationOrganizational SkillsProblem-SolvingGuidance and SupportCross-Functional Collaboration
Tools & Technologies
HRISERP SystemsHiBob1C
Industry Keywords
Employment OperationsContract AdministrationPayroll ProcessesRelocation CoordinationLegal Entity Compliance
Tech Stack
Tools & technologiesERP
About the role
Key responsibilities & impact- Lead and coordinate the team’s employment operations, setting priorities and ensuring work is accurate, timely, and well-documented
- Support and review existing processes, identify gaps and opportunities for improvement, and implement practical changes that strengthen efficiency, consistency, and control
- Oversee contract administration from preparation and execution through updates and offboarding across service agreements, EOR contracts, and employment contracts
- Coordinate employment-related relocation processes
- Coordinate payroll inputs and recurring employment processes, including time and absence records, timesheets, leave balances and employee lifecycle changes
- Ensure employment records, documentation and HR system data are accurate and up to date
- Coordinate employment operations across countries and legal entities, working with external providers on local requirements and employee changes
- Advise employees and internal teams on employment arrangements, processes, policies, systems and documentation
- Guide the team through complex cases and questions requiring investigation, clarification or approval
Requirements
What you’ll need- At least 4 years of experience in HR Operations, Employment Operations, payroll administration, or a related field
- At least 1–2 years of experience leading a team or coordinating operational processes
- Practical knowledge of employment contracts, EOR contracts, and service agreements, including how their administration differs
- Experience coordinating employment processes across multiple countries or legal entities, including work with external providers
- A track record of improving operational processes, with the ability to spot issues, prioritize changes, and follow through on implementation
- Familiarity with HRIS and ERP systems
- Strong organizational skills and attention to detail, with confidence managing recurring deadlines and sensitive documentation
- Clear communication skills and the ability to guide colleagues, explain processes and handle complex cases thoughtfully
- Confidence working cross-functionally with Finance, employees, contractors, managers and external providers
- Professional English and Russian for day-to-day written and verbal communication
- Basic Excel skills, including lookup functions (e.g., VLOOKUP or XLOOKUP)
- Experience with HiBob and 1C (nice to have)
Benefits
Comp & perks- Private health insurance
- Sports benefits
- Comprehensive Mental Health Program
- Free English lessons (online)
- Local language courses
- Paid time off
- Maternity leave support
- Referral program rewards
- Upskilling, internal workshops, and participation in professional conferences and corporate events