Executive Assistant

Solutions Metrix

. Support the President in optimizing his time and contributions to Solutions Metrix .

Posted 9/18/2026full-timeMontreal • CanadaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates exceptional organizational skills and sound judgment while managing the President's calendar, communications, and confidential information. Proficient in maintaining documentation and ensuring compliance with sales tax regulations.

Highest-signal resume keywords

Calendar ManagementConfidential Information HandlingExpense CategorizationCommunication SkillsConfluence Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Task List ManagementTravel Logistics CoordinationDocument PreparationPresentation FormattingExpense Submission

Soft Skills

Exceptional OrganizationSound JudgmentDiscretionProactive MindsetCollaboration

Tools & Technologies

Confluence

Industry Keywords

Sales Tax ComplianceOrganizational Records ManagementHybrid Work ArrangementMontrealConfidential Document Management

About the role

Key responsibilities & impact

Support the President in optimizing his time and contributions to Solutions Metrix
Determine which matters require the President’s attention and which can be delegated
Filter and organize incoming communications as a gatekeeper
Facilitate collaboration and strategic alignment across departments and partners
Maintain awareness of ongoing initiatives, files, and confidential matters
Oversee and optimize the President’s calendar and schedule
Coordinate meetings, events, engagements, and external availability information
Manage the President’s inbox, respond to emails where appropriate, flag critical messages, and work toward zero inbox
Maintain and prioritize the President’s task list and schedule task-completion blocks
Arrange flights, hotels, car rentals, event bookings, and other travel logistics
Digitize receipts and complete accounting expense submissions
Ensure accurate expense categorization and sales-tax compliance
Prepare, format, and polish documents, presentations, and reports
Maintain organizational records and L10 documentation in Confluence
Support confidential, personal, and team-related document management
Maintain continuous communication with the President and provide visibility on delegated tasks
Foster a strong working partnership with the President

Requirements

What you’ll need

Exceptional organization, sound judgment, discretion, and a proactive mindset
Ability to determine which matters require the President’s attention versus delegation
Ability to filter and organize incoming communications
Ability to maintain confidential information and support informed decision-making
Ability to manage calendars, inboxes, task lists, travel logistics, expenses, documents, presentations, reports, and organizational records
Ability to ensure accurate expense categorization and compliance with applicable sales tax regulations
Ability to communicate clearly with the President, team members, partners, and external stakeholders
Proficiency with Confluence for maintaining L10 documentation
Ability to distinguish personal and professional obligations
Ability to work in a hybrid arrangement in Montreal, Quebec, Canada

Benefits

Comp & perks

Equal opportunity employer committed to diversity and inclusion
Protection from discrimination and harassment based on protected characteristics
Benefits, training, and apprenticeship covered by the employer’s equal employment policy