Senior Administrative Specialist

Sound Physicians

. Provide virtual comprehensive administrative support to the CEO, Divisional CMO(s), and SVPs .

Posted 10/8/2026full-timeRemote • United StatesSenior💰 $60,000 - $90,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in providing comprehensive administrative support within healthcare operations, including project management, compliance tracking, and effective communication with senior leaders. Proficient in managing multiple workstreams and onboarding processes while maintaining confidentiality and professionalism.

Highest-signal resume keywords

Project ManagementHealthcare OperationsMicrosoft Office SuiteCompliance TrackingOnboarding Processes

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project Management PrinciplesCalendar ManagementTravel CoordinationExpense ReportingDocument DraftingReport WritingPresentation PreparationRegulatory TrainingVirtual Meeting PlatformsTracking Systems

Soft Skills

Excellent Communication SkillsStrong People SkillsTact and DiplomacyAbility to Work in a Matrixed Organization

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookVirtual Communication Platforms

Industry Keywords

HealthcareClinical OperationsAdministrative SupportComplianceEmergency Medicine

About the role

Key responsibilities & impact

Provide virtual comprehensive administrative support to the CEO, Divisional CMO(s), and SVPs
Manage calendars, travel coordination, and expense reporting
Lead project management activities for SPS and Emergency Medicine Site Visit initiatives
Support development, writing, and finalization of project reports and presentations
Coordinate site visit deliverables and track workstreams
Maintain tracking systems for new service line growth initiatives
Coordinate education and training activities across the Emergency Medicine service line
Serve as the designated point person for New Clinician Onboarding and Medical Director Onboarding programs
Maintain and track Emergency Medicine compliance and regulatory training
Support service line communications, including recording monthly huddles and collaborating on newsletter content
Prepare and distribute materials supporting the Center for Clinical Excellence for Emergency Medicine
Manage Project Broadcast announcements
Align the Executive team and manage service line decks and presentations, ensuring materials are accurate, current, and presentation-ready

Requirements

What you’ll need

Understanding of healthcare operations and administrative support functions in a clinical or physician group setting
Working knowledge of project management principles and ability to manage multiple concurrent workstreams
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Proficiency with virtual meeting and communication platforms
Demonstrated experience supporting senior leaders, including calendar management, travel coordination, and expense reporting
Experience coordinating compliance or regulatory tracking programs and onboarding processes in a healthcare setting
Excellent written and verbal communication skills
Experience drafting and editing professional documents, reports, and presentations
Ability to work effectively in a matrixed organization across clinical, operational, and administrative stakeholders
Strong people skills to manage sensitive situations and confidential information with poise, tact, and diplomacy
5 years of project management, administrative or coordinator experience, preferably in a healthcare or clinical operations environment
Previous virtual work experience is preferred
Candidates located in the Central Time Zone or willing to work primarily within Central Time Zone business hours are preferred

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
Health care and dependent care flexible spending account
401(k) retirement savings plan with a company match
Paid time off (PTO) begins accruing immediately upon start date at a rate of 15 days per year
Ten company-paid holidays per year
Remote-first culture that values flexibility and collaboration
Opportunities to grow your career while making a real impact
Team culture that champions inclusivity, innovation, and excellence