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About the role
Key responsibilities & impact- Process high volume of vendor invoices, material bills, and subcontractor payments
- Match invoices to purchase orders and job cost codes
- Track lien releases and compliance documentation
- Maintain vendor records and resolve discrepancies
- Prepare and send client invoices, progress billings, and change-order documentation accurately and on time
- Build positive client relationships through friendly, professional communication about invoice status, payment timing, supporting documentation, and outstanding balances
- Work closely with project managers and operations teams to confirm billing details, answer questions promptly, and keep collections moving forward
- Maintain clear client follow-up notes, aging updates, and action items for internal operations meetings
- Process bi-monthly payroll for field crews and office staff
- Track job hours, labor allocation, and overtime
- Handle certified payroll / prevailing wage reporting (if applicable)
- Support project teams with job costing, project tracking, billing status, and closeout coordination
- Support month-end close and reporting
- Maintain organized financial records and documentation
Requirements
What you’ll need- 2–5 years' experience in AP/AR and payroll (construction and Construction trades strongly preferred)
- Familiarity with job costing and project-based accounting
- Experience with QuickBooks Online or similar accounting software
- Strong Excel / Google Sheets skills
- Ability to manage high transaction volume with accuracy
- Outgoing, articulate, and confident communicator who is comfortable speaking with clients and internal team
- Highly organized, energetic, and positive, with strong follow-through and attention to detail
- Preferred (Nice to Have): Experience with construction software (Textura, Buildertrend, etc.)
- Preferred (Nice to Have): Knowledge of certified payroll / prevailing wage
- Preferred (Nice to Have): Experience supporting multiple concurrent projects
Benefits
Comp & perks- Work-from-home
- Schedule: Tuesday to Saturday, 12am to 9am (Manila Time)
- Follows PH Holidays