Executive Assistant to the CEO

Southend Pharmacy

. Own the CEO’s calendar end to end, including scheduling, prioritization, conflict resolution, and rescheduling .

Posted 11/7/2026full-timeUnited StatesSeniorLeadWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in executive support, including calendar management, meeting coordination, and strategic communication. Proficient in managing confidential information and fostering relationships with internal and external stakeholders.

Highest-signal resume keywords

10+ Years Supporting C-Level ExecutivesAdvanced Excel ProficiencyFluency With Google WorkspaceExceptional Written And Verbal Communication SkillsExperience Planning And Coordinating Events

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementEvent CoordinationProject TrackingDecision-Making SupportConflict ResolutionData AnalysisMeeting PreparationOKR TrackingVendor ResearchTravel Planning

Soft Skills

High Emotional IntelligenceOutstanding Organizational DisciplineAttention To DetailSound JudgmentAbility To Work Autonomously

Tools & Technologies

Google WorkspaceSlackZoomAI Tools (ChatGPT, Claude, Gemini)Modern Project Management Tools

Industry Keywords

HealthcareConsumerHigh-Growth StartupExecutive-Level Decision-MakingConfidentiality Obligations

About the role

Key responsibilities & impact

Own the CEO’s calendar end to end, including scheduling, prioritization, conflict resolution, and rescheduling
Decide what earns a meeting, what can be resolved asynchronously, or what should be redirected
Protect uninterrupted blocks for strategic work
Triage inbound requests and escalate genuinely urgent matters
Prepare daily briefs, agendas, and pre-reads
Serve as the operating link between the CEO, executive team, and corporate functions
Track commitments and requests across functions
Act as a discreet point of contact with internal teams, vendors, and external partners
Build relationships with assistants and operators supporting other AHG leaders
Attend select meetings on the CEO’s behalf and represent the CEO’s priorities
Capture decisions, commitments, and follow-ups and brief the CEO
Provide candid perspectives on operational, organizational, and business matters
Resolve issues independently when appropriate and escalate decisions when necessary
Run the executive team’s operating rhythm, including agendas, pre-reads, notes, and action items
Chase commitments to completion
Maintain project trackers, documentation, and initiative status views
Support OKR tracking and quarterly planning
Support board materials, investor updates, and corporate reporting
Coordinate with finance, HR, legal, and People Ops on the CEO’s behalf
Maintain records of key decisions, approvals, and open items
Assist with vendor research, tooling evaluations, and renewal calendars
Plan and book travel, itineraries, accommodations, and expense reporting
Coordinate company events, town halls, and all-hands meetings end to end
Take on ad hoc special projects

Requirements

What you’ll need

10+ years supporting a C-level or senior executive; exceptional candidates with less experience will be considered
Ideally experience in healthcare, consumer, or a high-growth startup
Track record of operating independently rather than task by task
Extensive exposure to executive-level decision-making
Business acumen and confidence to offer the CEO an informed point of view across a range of subjects
Credibility and presence to represent a CEO in meetings with senior leaders, partners, and vendors
Experience managing access to a senior leader, including declining and redirecting requests without escalation
Experience working autonomously in a fast-moving, high-growth organization
Proven experience planning and coordinating events and town halls
Exceptional written and verbal communication skills in English
Outstanding organizational discipline, attention to detail, and follow-through under shifting priorities
High emotional intelligence and sound judgment
Proven record of handling highly confidential business, commercial, and personnel information with absolute discretion
Advanced Excel proficiency, including pivot tables, lookups, formulas, and building trackers and reports
Fluency with Google Workspace, Slack, Zoom, and modern project management tools
Demonstrated hands-on use of AI tools such as ChatGPT, Claude, or Gemini in daily work to draft, summarize, research, and automate routine tasks
Bilingual in English and Spanish preferred
Willingness to undergo enhanced confidentiality obligations and background screening

Benefits

Comp & perks

Fully remote position
Occasional onsite visits to the Houston office for team and leadership events