Proposal Coordinator

Spark Power ⚡

. Complete prequalification submissions for new and existing customers, coordinating information from Finance, Legal, Safety, Operations, and other internal stakeholders .

Posted 10/1/2026full-timeRemote • CanadaJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and time-management skills to manage multiple assignments and deadlines while ensuring accuracy and quality in proposal submissions. Proficient in leveraging digital tools and maintaining compliance with tendering and prequalification processes.

Highest-signal resume keywords

Proposal CoordinationPublic Tendering ExperienceMicrosoft Office Suite ProficiencyAttention to DetailStrong Written and Verbal Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal DevelopmentProject CoordinationDeadline ManagementDocument ReviewGovernance Process Administration

Soft Skills

Problem-SolvingOrganizational SkillsAccountabilityFollow-ThroughCollaboration

Tools & Technologies

Microsoft TeamsSharePointAdobe AcrobatCRM SystemsTendering Portals

Industry Keywords

ConstructionEngineeringUtilitiesProfessional ServicesCompliance Portals

Tech Stack

Tools & technologies

About the role

Key responsibilities & impact

Complete prequalification submissions for new and existing customers, coordinating information from Finance, Legal, Safety, Operations, and other internal stakeholders
Monitor and triage new bid opportunities, public tender portal notifications, addenda, clarifications, amendments, and other active-pursuit communications
Distribute time-sensitive information to appropriate stakeholders and ensure requirements are actioned
Manage company profiles and accounts in tendering, prequalification, and compliance portals including Ariba, Merx, Bids&Tenders, ISNetworld, and Avetta
Track requirements, outstanding information, renewals, and submission deadlines
Administer Opportunity Governance processes according to procedures and Delegation of Authority requirements
Coordinate Go/No-Go and Proposal/Quote Review meetings, including participants, approval levels, scheduling, and documentation
Track governance decisions, approvals, action items, and outstanding requirements through completion
Maintain governance records and supporting documentation in CRM and company systems
Follow up with stakeholders and escalate outstanding requirements to keep reviews and approvals on schedule
Support Proposal Specialists, Pursuit Teams, and Subject Matter Experts with proposals, RFQs, RFPs, and customer submissions
Gather and organize proposal information, supporting documentation, and contributor inputs
Draft and update non-technical content such as project experience, team resumes, and corporate qualifications
Format proposal and prequalification documents to company standards
Review documents for completeness, accuracy, consistency, responsiveness, and compliance
Support final document production and electronic submissions through bidding portals
Maintain approved proposal content, project experience, resumes, templates, and frequently requested information in SharePoint and Microsoft Teams
Maintain document integrity and version control
Support standardization and improvement of proposal templates, tools, trackers, and processes
Maintain organized proposal and prequalification documentation for retrieval and reuse
Maintain proposal, prequalification, governance, and opportunity information in trackers, CRM, and internal systems
Support reporting and administrative activities for the Commercial Development and Proposals team
Manage multiple concurrent assignments and deadlines, communicating priorities, risks, or required support
Perform other administrative and coordination duties as required

Requirements

What you’ll need

2–4 years of experience in proposal coordination, project coordination, marketing, business administration, or a similar support role, preferably within construction, engineering, utilities, or professional services
Strong organizational and time-management skills with the ability to manage multiple assignments and competing deadlines
High attention to detail and a demonstrated commitment to accuracy and quality
Strong follow-through and accountability for assigned tasks and deadlines
Sound problem-solving skills, including the ability to identify issues, determine appropriate next steps, and escalate when required
Strong written and verbal communication skills and the ability to work effectively with stakeholders across different functions and levels of the organization
Strong proficiency in Microsoft Office Suite, Microsoft Teams, SharePoint, and Adobe Acrobat, with intermediate or better Microsoft Word formatting skills
Experience with public tendering and/or customer compliance portals such as Merx, Bids and Tenders, Ariba, ISNetworld, Avetta, or similar systems is an asset
Experience supporting proposals, RFQs, RFPs, prequalification's, or other deadline-driven customer submissions is an asset
Ability to appropriately leverage AI and digital tools to support productivity while applying independent judgement, critical thinking, and quality control
Post-secondary education in Business Administration, Marketing, Communications, or a related discipline is preferred

Benefits

Comp & perks

Competitive wages
Excellent benefits package with flexible options and wellness spending accounts
RRSP
Hands-on and supportive leadership team
Continuous training and skills improvement including Spark U and external training
Employee referral bonus program
Corporate discounts (hotels, travel, insurance, retail..)