Events Coordinator

Specialty Coffee Association

. Coordinate participation of competitors and event participants, including communications, visa letters, logistics, schedules, agendas, and rules FAQs .

Posted 10/13/2026contractRemote • SwedenJunior💰 €2,000 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong event coordination capabilities, including logistics management, stakeholder communication, and problem resolution. Proficient in organizational software and experienced in managing diverse groups within the coffee community.

Highest-signal resume keywords

Event CoordinationLogistics ManagementStakeholder CommunicationOrganizational Software ProficiencyCustomer Service Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event AdministrationCompetition CoordinationLogistics PlanningRecord MaintenanceInformation Gathering

Soft Skills

Excellent Communication SkillsTeam PlayerAttention to DetailAbility to Work Under PressureOrganizational Skills

Tools & Technologies

Microsoft ExcelAirtable

Certifications & Qualifications

Judge Certification

Industry Keywords

Coffee CommunityWorld Coffee ChampionshipsEvent ProductionDiversity AwarenessInternational Travel

About the role

Key responsibilities & impact

Coordinate participation of competitors and event participants, including communications, visa letters, logistics, schedules, agendas, and rules FAQs
Manage event inventory and supply lists
Support badge registration for WCC stakeholders
Assist with competition, overview, and setup schedules
Coordinate social events such as judge dinners, WCC parties, and staff dinners
Liaise with Stage Managers and provide checklists, orientation plans, schedules, volunteer lists, supply lists, and other support
Support scripts production and AV schedules
Attend WCC events and coordinate a WCC stage and its staff
Support live production and streaming of the World Coffee Championships
Resolve onsite problems and coordinate communications among WCC stakeholders
Attend Judge Certification events when needed
Support event recording, information gathering, and tool updates for Competition Bodies
Maintain records and provide administrative support for WCC programs, including Judge Certifications, Judge Skills Programs, WCC Judges, and WCC Representatives
Collaborate with Education and Partnerships departments to maintain systems and tracking processes
Identify potential issues and implement resolutions and alternative plans
Build effective SCA values-driven relationships with staff and communities

Requirements

What you’ll need

Must be a team player and demonstrate excellent oral and written communication skills across a variety of mediums
Must be able to manage multiple priorities, organize and prioritize work, and meet deadlines
Must be able to work in a fast-paced environment and work well under pressure
Must be proficient with organizational software, including Excel and other Microsoft programmes (Airtable is a plus)
Must enjoy working with diverse groups and cultures and modulate tone and content with respect to diversity
High level of attention to detail and conscientiousness
Experience in Coffee and/or the community is highly desirable
Experience with Competitions (Local, National, WCC is a plus)
1-2 years events administration, coordination, or operations experience
1-2 years direct customer service experience
Must be able to travel internationally from April to June, frequently traveling solo
Must be able to attend meetings across different time zones
Must be able to frequently lift and/or move items over 50 pounds

Benefits

Comp & perks

Full-on experience with international event planning
Possibility to work with a dynamic international team
Experience in engaging with different communities around the globe
Experience with a live event show production
Direct mentorship and feedback to sharpen your skills and build your experience
Flexible schedule
International travel opportunities