Senior Executive Assistant

Spring Health

. Provide comprehensive support to the CEO and Chief of Staff, reporting to the Chief of Staff .

Posted 11/11/2026full-timeNew York City • New York • United StatesSenior💰 $129,780 - $164,450 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates exceptional organizational and multitasking abilities while providing comprehensive support to C-level executives. Proficient in calendar management, communication, and maintaining confidentiality in a fast-paced environment.

Highest-signal resume keywords

10+ Years Experience Supporting C-Level ExecutivesStrong Calendar Management SkillsProficiency With Google SuiteExperience With Project Management ToolsExceptional Organizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementDatabase ManagementTravel CoordinationReport PreparationMeeting Logistics CoordinationDocument DraftingResearch and Data GatheringMultitaskingAttention to DetailSchedule Optimization

Soft Skills

Discretion and ConfidentialityProactive MindsetExcellent Communication SkillsFlexibility and AdaptabilityComposure Under Pressure

Tools & Technologies

Google SuiteAsanaCodaMondaySlack

Industry Keywords

Executive AssistantC-Level SupportStakeholder LiaisonConfidential Information ManagementFast-Paced Environment

About the role

Key responsibilities & impact

Provide comprehensive support to the CEO and Chief of Staff, reporting to the Chief of Staff
Anticipate the CEO’s needs and prepare meeting materials, briefing documents, and agenda items
Monitor deadlines and follow up on action items
Proactively manage and optimize the CEO’s calendar, appointments, priorities, and internal/external meetings
Keep the CEO informed of upcoming commitments and responsibilities
Monitor the organizational environment and update the CEO on relevant issues
Support planning for CXO monthly meetings, Executive Leadership Team meetings, and annual offsite meetings
Serve as liaison between the CEO and internal/external stakeholders
Handle correspondence, emails, and phone calls professionally and confidentially
Facilitate communication between executive leadership and internal departments
Draft, proofread, and edit memos, reports, presentations, and emails
Arrange complex travel itineraries, including flights, accommodations, ground transportation, and visas
Coordinate logistics for onsite and offsite meetings, conferences, and events
Organize and maintain confidential information, documents, and files
Conduct research, gather data, and prepare reports and presentations for CEO decision-making
Perform delegated tasks, including maintaining the appointment calendar and household staff
Anticipate personal needs and address unexpected situations
Maintain schedule accuracy and prevent missed or double-booked appointments
Ensure meeting agendas and required materials are provided 24 hours before meetings 100% of the time
Travel occasionally for company or team meetings and events

Requirements

What you’ll need

10+ years of experience as an Executive Assistant supporting C-level executives or senior management
Ability to coordinate effectively with in-person and remote executives and team members
Exceptional organizational skills, multitasking, and prioritization in a fast-paced environment
Discretion and confidentiality when handling sensitive information
Proactive mindset and sense of urgency
Strong calendar management and schedule optimization skills
Excellent written and verbal communication skills
Proficiency with Google Suite, including Docs, Sheets, Slides, and Forms
Experience with database management
Proficiency with project management tools such as Asana, Coda, and Monday
Proficiency with online collaboration tools such as Slack
Strong attention to detail and accuracy
Ability to maintain composure under pressure and handle high-stakes situations professionally
Flexibility and adaptability to changing priorities and demands
Availability to be reached in and outside of regular working hours
Candidates must be in the tri-state area; strong preference for the New York City area
Eligibility to work in the U.S. and visa sponsorship status are addressed in the application

Benefits

Comp & perks

Health, dental, and vision benefits starting on the first day
One Medical accounts for employees and dependents
HSA and FSA plans, with Spring contributing up to $1,000 toward HSAs depending on plan type
Employer-sponsored 401(k) match of up to 2%
Yearly allotment of no-cost visits to Spring Health therapists, coaches, and medication management providers for employees and dependents
Competitive paid time off, including vacation, sick leave, and company holidays
Parental leave after six months: 18 weeks for birthing parents and 16 weeks for non-birthing parents
Noom weight management program
Fertility care support through Carrot, plus $4,000 reimbursement for related fertility expenses
Wellhub fitness, mindfulness, nutrition, and sleep subscription
BrightHorizons sponsored child care, back-up care, and elder care
Up to $1,000 annual professional development reimbursement
$200 annual donation matching
Equity offered