Senior Executive Assistant

Spring Health

. Provide high-level administrative and strategic support to executives .

Posted 9/29/2026full-timeNew York City • New York • United StatesSenior💰 $129,780 - $164,450 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates exceptional organizational and calendar management skills while providing high-level administrative support to C-level executives. Proficient in maintaining confidentiality and handling sensitive information with discretion.

Highest-signal resume keywords

Executive Support ExperienceCalendar ManagementGoogle Suite ProficiencyOrganizational SkillsCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationDatabase ManagementReport PreparationMeeting Logistics CoordinationExpense ReportingDocument DraftingResearch SkillsMultitaskingAttention to Detail

Soft Skills

DiscretionProactive MindsetFlexibilityAdaptabilityComposure Under Pressure

Tools & Technologies

Google SuiteOnline Collaboration Tools

Industry Keywords

C-Level Executive SupportAdministrative SupportConfidential Information ManagementStakeholder LiaisonFast-Paced Environment

About the role

Key responsibilities & impact

Provide high-level administrative and strategic support to executives
Anticipate leaders’ needs and prepare meeting materials, briefing documents, and agenda items
Monitor deadlines and follow up on action items
Be reachable outside regular working hours as needed
Support the design and execution of department All Hands meetings
Manage executive calendars, interview scheduling, appointments, and internal/external meetings
Keep leaders informed of commitments and responsibilities
Act as a barometer for issues and keep leaders updated
Optimize schedules and resolve conflicting priorities
Liaise between leaders and internal/external stakeholders
Handle correspondence, emails, and phone calls professionally and confidentially
Facilitate communication between leaders and internal departments
Draft, proofread, and edit memos, reports, presentations, and emails
Arrange complex travel itineraries, including flights, accommodations, ground transportation, and visas
Coordinate logistics for meetings, conferences, and onsite/offsite events
Organize and maintain confidential information, documents, and files
Conduct research and prepare reports and presentations
Manage weekly expense reporting and reimbursement
Perform delegated tasks, appointment-calendar maintenance, and day-to-day errands
Anticipate personal needs and handle unexpected situations

Requirements

What you’ll need

5+ years of previous experience as an Executive Assistant supporting C-level executives or senior management
Required to work from the NYC office 3 days a week
Ability to coordinate with in-person and remote executives and team members
Exceptional organizational skills with the ability to multitask and prioritize in a fast-paced environment
Discretion and confidentiality when handling sensitive information
Proactive mindset and ability to act with a sense of urgency and anticipate needs
Strong calendar management skills
Excellent written and verbal communication skills
Proficiency in Google Suite (Docs, Sheets, Slides, Forms), database management, and online collaboration tools
Strong attention to detail and accuracy
Ability to maintain composure and work effectively under pressure
Flexibility and adaptability to changing priorities and demands

Benefits

Comp & perks

Health, Dental, Vision benefits start on your first day
One Medical accounts
HSA and FSA plans, with Spring contributing up to $1K for HSAs depending on plan type
Employer-sponsored 401(k) match of up to 2%
Yearly allotment of no-cost visits to Spring Health therapists, coaches, and medication management providers for employees and dependents
Paid time off including vacation, sick leave, and company holidays
Parental leave after 6 months: 18 weeks for birthing parents and 16 weeks for non-birthing parents
Noom weight management program
Fertility care support through Carrot, plus $4,000 reimbursement for related fertility expenses
Wellhub fitness, mindfulness, nutrition, and sleep subscription
BrightHorizons sponsored child care, backup care, and elder care
Up to $1,000 annual professional development reimbursement
$200 per year donation matching