Senior Administrator, Resourcing

Squarcle

. Facilitate, chair, and minute the weekly resource meeting .

Posted 10/21/2026full-timeBristol • United KingdomSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in resource coordination, workforce planning, and operational reporting, with a strong focus on data interpretation and stakeholder communication. Proven ability to manage competing priorities and provide strategic recommendations in a fast-paced environment.

Highest-signal resume keywords

Resource CoordinationWorkforce PlanningOperational ReportingData InterpretationStakeholder Communication

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Resource AllocationCapacity PlanningOperational ReportingData AnalysisSpreadsheet Analysis

Soft Skills

Verbal CommunicationWritten CommunicationProblem-SolvingAttention to DetailInfluencing Stakeholders

Certifications & Qualifications

Security Check (SC) Clearance

Industry Keywords

Project StaffingSchedulingClient DeliveryEmployee DevelopmentBusiness Performance

About the role

Key responsibilities & impact

Facilitate, chair, and minute the weekly resource meeting
Establish and maintain processes for gathering, validating, prioritising, and recording resourcing requirements
Recommend and coordinate resource allocations across current and future engagements
Conduct short-, medium-, and long-term capacity and scenario planning
Maintain accurate distinctions between proposed, provisional, and confirmed allocations
Identify, assess, and facilitate resolution of resource conflicts and dependencies
Collaborate with Account Directors and Market Leads on strategic workforce planning
Monitor unallocated and partially allocated colleagues and support mobilisation, extension, rotation, and demobilisation
Report utilisation, demand, availability, allocation gaps, roll-offs, and forecast capacity
Translate demand and capability gaps into recruitment, development, contractor, and succession requirements
Maintain records of colleagues’ skills, competencies, experience, grade, location, clearance, availability, and allocation history
Review client, government, and commercial frameworks for upcoming opportunities and role requirements
Produce operational reporting for business planning, leadership oversight, and strategic decision-making
Support management of Conflicted Individuals and related controls
Identify operational inefficiencies and recommend process, tooling, and governance improvements
Represent business resourcing and build trusted relationships across the organisation
Support recruitment, process development, and workforce planning initiatives
Carry out other duties specified by the Head of Human Resources

Requirements

What you’ll need

Practical experience of resource coordination, workforce planning, project staffing, scheduling, or a comparable role involving deployment of people across competing priorities
Clear, professional verbal communication; confidence presenting, facilitating meetings, and guiding discussions with senior leaders
Exceptional written communication and ability to produce structured, accurate, insight-driven reporting
Strong analytical mindset and ability to interpret data and identify themes
Structured problem-solving and ability to provide well-reasoned advice and recommendations
High diligence, attention to detail, and reliability
Ability to manage multiple operational cycles, priorities, and reporting deadlines
Ability to gather and challenge resourcing requirements, negotiate competing priorities, communicate difficult allocation decisions, and influence stakeholders without formal authority
Understanding of how resource deployment, utilisation, availability, project timing, and skill mix affect client delivery, employee development, revenue, margin, and business performance
Ability to rapidly absorb new information and adapt to changing priorities in a fast-paced, high-pressure operational environment
Proficiency creating structured documents and operational reports, with strong spreadsheet analysis and data interpretation skills
Sound judgement, professionalism, discretion, and strict confidentiality
Ability to work effectively within cross-functional teams and provide leadership, guidance, and direction when required
Must meet Security Check (SC) security requirements before appointment
Must have lived in the UK for the last 5 years
Must obtain SC security clearance without restrictive caveats
Unable to offer visa sponsorship

Benefits

Comp & perks

26 days of annual leave (including your birthday!) plus UK bank holidays, increasing to 27 days after three years and 28 after seven years
Five extra days for 5- and 10-year anniversaries
Additional leave for members of the Reserve Forces and CFAV
Private medical insurance after completion of probation
£1,000 referral bonus for successful hires
Performance-related awards
Milestone and life-event hampers
Annual training week abroad
Funding for qualifications that benefit both you and the business
Cycle to work scheme
Discounted travel through funded railcards
Pension contributions of 3% employer and 5% employee
Working hours of 8:30 am–5:30 pm, Monday–Friday, with an hour for lunch