Executive Office Assistant

St John’s College, Mthatha

. Provides administrative support to the President, including calendar coordination, meeting logistics, agendas and materials, correspondence, and travel arrangements .

Posted 11/7/2026full-timeSanta Fe • New Mexico • United StatesMid-LevelSenior💰 $46,160 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and administrative capabilities, including proficiency in Microsoft 365 and Zoom, while providing exceptional customer service and support to senior leaders in a dynamic environment.

Highest-signal resume keywords

Administrative SupportMicrosoft 365 ProficiencyEvent CoordinationCustomer Service SkillsMeeting Logistics

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar CoordinationDocument ManagementExpense ProcessingTravel ArrangementsMeeting LogisticsBudget TrackingWritten CommunicationVerbal CommunicationProofreadingDatabase Management

Soft Skills

CourtesyTactDiplomacyOrganizational SkillsFlexibility

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft TeamsSharePointZoom

Industry Keywords

Higher EducationNonprofit SettingCommunity ProgramsLifelong LearningEvent Support

About the role

Key responsibilities & impact

Provides administrative support to the President, including calendar coordination, meeting logistics, agendas and materials, correspondence, and travel arrangements
Serves as backup to the Executive Assistant to the President
Maintains shared files and SharePoint sites and assists with document management
Staffs the executive suite and handles in-person, phone, and email inquiries
Coordinates facilities management requests, office supplies, and shipping materials
Supports President’s Office events, Board of Visitors and Governors work, and Annapolis campus tasks remotely
Supports vice presidents with scheduling, travel arrangements, expense reports, invoices, correspondence, documents, and meeting logistics
Builds and maintains a system for administrative tasks and reports on it regularly
Supports Community and Lifelong Learning programs and events, including customer service, inbox management, room and lodging bookings, catering, AV, technology, and shuttle reservations
Drafts, tests, schedules, sends, and tracks participant communications for Classics programs
Provides on-site event support, including evenings and weekends
Creates and schedules Zoom meetings for online Classics seminars
Processes invoices and expense reports and assists with budget tracking and reporting
Prepares agendas and minutes and helps supervise student employees
Performs other job-related duties as assigned

Requirements

What you’ll need

Three years of similar or related experience, including administrative support of senior leaders
A two-year college degree, completion of a specialized course of study at a business or trade school, or commensurate experience
Courtesy, tact, and diplomacy
Strong organizational skills and ability to prioritize, switch focus, and manage several distinct tasks in quick succession
Flexibility to take on tasks from multiple people
Ability to work independently and collaboratively
Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams, and SharePoint) and Zoom
Skilled at written and verbal communication, including proofing the work of others
Excellent customer service skills
Experience in higher education or a nonprofit setting preferred
Aptitude for using technology to solve problems and work efficiently, including AI tools, with discernment and confidentiality safeguards preferred
Experience with a constituent, registration, or donor database preferred
Experience with meeting logistics, travel arrangements, and expense processing preferred
On-site position on the Santa Fe campus
Some evening and weekend hours required
No travel required