St John’s College, Mthatha

Executive

• Provides administrative support to the President, including calendar coordination, meeting logistics, agendas and materials, correspondence, and travel arrangements
• Serves as backup to the Executive Assistant to the President
• Maintains shared files and SharePoint sites and assists with document management
• Staffs the executive suite and handles in-person, phone, and email inquiries
• Coordinates facilities management requests, office supplies, and shipping materials
• Supports President’s Office events, Board of Visitors and Governors work, and Annapolis campus tasks remotely
• Supports vice presidents with scheduling, travel arrangements, expense reports, invoices, correspondence, documents, and meeting logistics
• Builds and maintains a system for administrative tasks and reports on it regularly
• Supports Community and Lifelong Learning programs and events, including customer service, inbox management, room and lodging bookings, catering, AV, technology, and shuttle reservations
• Drafts, tests, schedules, sends, and tracks participant communications for Classics programs
• Provides on-site event support, including evenings and weekends
• Creates and schedules Zoom meetings for online Classics seminars
• Processes invoices and expense reports and assists with budget tracking and reporting
• Prepares agendas and minutes and helps supervise student employees
• Performs other job-related duties as assigned

Explore Executive Office Assistant at St John’s College, Mthatha. Review requirements and application details.

Open roles

Executive Office Assistant