Medical Admin / Executive Assistant – Rheumatology, Internal Medicine

Staffing For Doctors

. Manage and organize the practice's Google Workspace .

Posted 9/30/2026full-timeRemote • PhilippinesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates exceptional organizational and communication skills, effectively managing multiple calendars and administrative tasks while ensuring alignment across practice leadership and staff. Proficient in Google Workspace and capable of handling patient interactions with confidence.

Highest-signal resume keywords

Google Workspace ManagementCalendar CoordinationVerbal Communication SkillsDetail-Oriented OrganizationProactive Task Management

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills

Clear CommunicationOrganizational SkillsProactive AnticipationIndependent Work

Tools & Technologies

Pantera StreamsVoIP Phone SystemsMacPC with VPN Capability

Industry Keywords

Healthcare ExperienceAdministrative TasksPatient Coordination

Tech Stack

Tools & technologies

VoIP

About the role

Key responsibilities & impact

Manage and organize the practice's Google Workspace
Manage calendars and scheduling across the team
Monitor the physician's and practice leadership's emails, flagging items requiring attention
Ensure appointments and calendars are properly and accurately scheduled
Coordinate communication across practice leadership, staff, and the existing patient coordinator
Help ensure the physician knows upcoming locations, patients, situations, and communication needs
Communicate with office members to keep everyone aligned
Answer and place calls as needed, speaking clearly and knowledgeably with patients
Track important administrative details and follow-ups
Organize credentials, licensing-related administrative tasks, and other outstanding items
Serve as a central organizational resource across the practice's day-to-day operations

Requirements

What you’ll need

Extremely organized and detail-oriented, with a track record of managing multiple moving pieces at once
Exceptional, clear, and confident verbal and written communication skills
Comfortable representing the practice on the phone with patients
Proactive and able to anticipate needs and stay ahead of tasks
Comfortable managing multiple calendars, inboxes, and shifting priorities simultaneously
Strong Google Workspace experience
Able to coordinate between multiple people and consistently keep everyone on the same page
Comfortable working independently and taking full ownership of administrative responsibilities
Access to a Mac, or a PC with VPN capability
Medical or healthcare experience preferred, but not required
Experience with Pantera Streams or similar VoIP phone systems preferred

Benefits

Comp & perks

Real ownership and trust working directly with the physician and leadership team
Opportunity to make a visible, immediate difference in daily operations