Virtual Executive Medical Assistant, Scribe

Staffing For Doctors

. Scribe patient encounters in real time, accurately capturing histories, physical exams, assessment plans, and clinical notes within AdvancedMD EMR .

Posted 10/27/2026full-timeRemote • PhilippinesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in Medical Scribing and Clinical Assistance, with proficiency in AdvancedMD EMR and U.S. medical terminology. Capable of managing administrative tasks, organizing calendars, and effectively communicating with patients while maintaining HIPAA compliance.

Highest-signal resume keywords

Medical Scribing ExperienceAdvancedMD EMR ProficiencySOAP Note FormattingAdministrative Task ManagementFluent English Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Medical ScribingSOAP Note FormattingCalendar OrganizationPatient Chart PreparationEHR Chart UpdatesAdministrative SupportPatient Follow-UpDiagnostic Report VerificationTask AuditingVoIP Communication

Soft Skills

Detail OrientationInitiativeProfessional Phone PresenceOrganizational SkillsAbility to Work Independently

Tools & Technologies

AdvancedMD EMREHR SoftwareHigh-Performance ComputerHigh-Speed InternetNoise-Canceling Headset

Industry Keywords

U.S. Medical TerminologyHIPAA ComplianceClinical NotesPatient InquiriesHealthcare Provider Support

Tech Stack

Tools & technologies

SOAPVoIP

About the role

Key responsibilities & impact

Scribe patient encounters in real time, accurately capturing histories, physical exams, assessment plans, and clinical notes within AdvancedMD EMR
Organize, complete, and audit Dr. Gifford’s administrative notes, paperwork, correspondence, and practice task queues
Conduct inbound/outbound calls to follow up with patients, coordinate appointments, and communicate provider instructions clearly
Document patient encounters live or asynchronously by translating clinical conversations into structured SOAP notes and EHR chart updates in AdvancedMD without altering medical intent
Manage calendars, organize daily priorities, draft correspondence, and take ownership of special projects
Perform outbound calls for post-visit follow-ups, deliver non-clinical doctor instructions, schedule follow-up appointments, and manage patient inquiries via VoIP
Prepare patient charts before appointments, verify incoming diagnostic reports/labs are attached to the correct patient records, and track pending chart completions
Oversee practice communications to ensure patient messages, provider tasks, and administrative requests are handled

Requirements

What you’ll need

Direct experience as a Medical Scribe or Clinical Assistant, with strong command of U.S. medical terminology, anatomy, and SOAP note formatting
Direct, hands-on experience navigating AdvancedMD EMR or similar complex EHR software platforms
Demonstrated background managing administrative tasks, calendar organization, and executive support for a physician or healthcare provider
Full availability to work the required 4-day, 10-hour shift: Tuesday through Friday, 8:30 AM – 6:30 PM CST
Native-level or highly fluent written and spoken English skills with an accent-neutral, warm, and professional phone presence
High level of initiative, detail orientation, and ability to keep the provider organized without needing constant supervision
Dedicated, quiet, HIPAA-compliant home workspace equipped with a high-performance computer (PC/Mac), high-speed internet connection, backup power/internet solutions, and a noise-canceling headset
RN/Nursing degree is not required