Virtual Medical Executive – Practice Administrative Assistant

Staffing For Doctors

. Transfer patient demographics, chart histories, medications, and records accurately into Atlas MD EMR .

Posted 10/23/2026full-timeRemote • PhilippinesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in EMR data entry and chart management within a U.S. medical practice, alongside strong organizational skills and proficiency in Microsoft Office for effective administrative support.

Highest-signal resume keywords

EMR Data EntryCalendar ManagementMicrosoft Office ProficiencyHIPAA ComplianceExecutive Assistant Experience

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Chart ManagementAdministrative WorkflowsData TransferProject TrackingStandard Operating Procedures (SOPs)Business ResearchPresentation CreationPatient SchedulingOperational Workflow ImprovementRecord Auditing

Soft Skills

Excellent Communication SkillsHigh Organizational SkillsExceptional Follow-ThroughAbility to Work IndependentlyProfessional Tone

Tools & Technologies

Atlas MD EMRMicrosoft PowerPointMicrosoft ExcelGoogle WorkspaceRingCentral

Industry Keywords

Direct Primary CareFamily MedicineHIPAA RegulationsPatient Health Information (PHI)

About the role

Key responsibilities & impact

Transfer patient demographics, chart histories, medications, and records accurately into Atlas MD EMR
Audit patient records for gaps and flag clinical discrepancies for physician review
Ensure demographic accuracy, document attachment, and preservation of patient history without making clinical judgments or altering clinical data
Triage administrative patient communications
Manage patient scheduling and maintain scheduling rules
Track administrative action items and follow up on outstanding paperwork
Build and improve daily operational workflows
Assist in implementing new practice management tools
Manage the physician’s executive calendar and professional correspondence
Organize travel itineraries and coordinate travel logistics
Track outstanding projects through completion
Conduct business and clinical research
Create executive-ready PowerPoint presentations, spreadsheets, and summary reports
Identify practice bottlenecks and build standardized operating procedures (SOPs)
Operate independently with minimal oversight to support a growing Direct Primary Care / Family Medicine practice

Requirements

What you’ll need

Proven background supporting a U.S. medical practice, with direct experience in EMR data entry, chart management, and administrative workflows
Strong comfort and willingness to handle Executive Assistant responsibilities, including calendar management, travel booking, research, and presentation creation
Advanced proficiency in Microsoft Office, especially PowerPoint and Excel, or Google Workspace
Ability to learn new software platforms rapidly
Excellent written and verbal English communication skills with a polished, professional tone
High organizational skills, exceptional follow-through, and ability to work independently with minimal oversight
Solid understanding of HIPAA regulations and commitment to protecting patient health information (PHI)
Dedicated, quiet, HIPAA-compliant home workspace
High-performance computer (PC/Mac), high-speed internet, backup power/internet solutions, and noise-canceling headset
Preferred: Experience with Atlas MD EMR, Direct Primary Care (DPC), or Family Medicine clinic workflows
Preferred: Hands-on experience with EMR record migration or mass data transfer projects
Preferred: Prior experience supporting a solo practitioner, business owner, or medical director as an Executive Assistant
Preferred: Familiarity with RingCentral or virtual telephony platforms