Virtual Medical Records Coordinator – Cardiology

Staffing For Doctors

. Submit outbound records requests to hospitals, imaging centers, and specialist offices .

Posted 10/3/2026full-timeRemote • PhilippinesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing the medical records lifecycle, including requesting, tracking, and filing within an EMR system, with a strong understanding of HIPAA regulations and patient consent requirements. Proficient in utilizing Epic EHR for document management and communication with healthcare facilities.

Highest-signal resume keywords

Epic EHR NavigationMedical Records ManagementHIPAA ComplianceHigh-Volume Request TrackingCardiology Workflow Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Medical Records FilingDocument IndexingRequest TrackingPatient Demographics VerificationRelease of InformationDocumentation CategorizationFollow-Up ManagementData EntryChart NavigationECG Processing

Soft Skills

Excellent CommunicationMeticulous Attention to DetailIndependent Problem SolvingProfessional Phone EtiquetteOrganizational Skills

Tools & Technologies

Epic Work QueuesDocument Categorization ModulesRouting ToolsComputer (PC/Mac)High-Speed Internet

Industry Keywords

Health Information ManagementOutpatient ClinicCardiologyPatient ConsentLegal Subpoenas

About the role

Key responsibilities & impact

Submit outbound records requests to hospitals, imaging centers, and specialist offices
Track pending requests, conduct follow-up, and resolve missing documentation
Upload, index, and categorize incoming medical records into the correct Epic patient chart
Verify patient demographics, route records to attending cardiologists, and eliminate duplicate entries
Organize and file cardiology records including consult notes, discharge summaries, EKGs, echocardiograms, stress tests, Holter/event monitor logs, cardiac catheterization reports, and labs
Manage the complete medical-records lifecycle: request, track, follow up, receive, verify, file, and complete
Identify, categorize, and archive cardiology reports including ECGs, echocardiograms, cardiac CT/MRI, angiograms, and device checks
Process incoming and outgoing records requests and verify signed HIPAA release authorizations
Document released items and escalate legal subpoenas or unusual requests according to protocol
Communicate by phone and email with outside hospital HIM departments, imaging facilities, testing labs, and clinics
Utilize Epic work queues, internal notes, document categorization modules, and routing tools to maintain clean chart records

Requirements

What you’ll need

Minimum 2+ years of direct experience supporting a U.S.-based medical practice or outpatient clinic
Proven experience requesting, tracking, retrieving, and filing medical records within an EMR system
Comprehensive understanding of HIPAA privacy rules, Release of Information guidelines, and patient consent requirements
Demonstrated ability to independently track high-volume open requests through completion with meticulous follow-up habits
Excellent written and spoken English for professional phone calls and email communications with hospital health information management (HIM) departments
Quiet, private, HIPAA-compliant home office equipped with a reliable computer (PC/Mac), high-speed internet, backup power/internet, and a clear headset
Recent hands-on experience navigating Epic EHR (chart navigation, document upload/indexing, work queues, routing) strongly preferred
Prior experience in Cardiology or high-volume specialty practice workflows strongly preferred
Previous experience working within hospital records departments, HIM units, or dedicated ROI teams strongly preferred