Internal Purchasing Specialist

Standard Bots

. Run the internal purchasing queue end to end: intake, clarify specifications, source, buy, track delivery, and close out .

Posted 10/30/2026full-timeRemote • United StatesMid-LevelSenior💰 $70,000 - $85,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in end-to-end purchasing processes, including vendor management, purchase order issuance, and compliance with purchasing policies. Proficient in utilizing spend management platforms and building AI-assisted workflows to enhance operational efficiency.

Highest-signal resume keywords

Purchasing ManagementSpend Management PlatformsVendor ManagementGL Coding KnowledgeAI Workflow Development

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

PurchasingProcurementPurchase Order ManagementVendor ComparisonInvoice MatchingFixed-Asset TrackingBudget ManagementAudit-Ready ControlsWorkflow DocumentationCapex vs. Opex Knowledge

Soft Skills

Responsive Service MindsetStrong JudgmentAbility to Juggle RequestsCommunication SkillsChange Management

Tools & Technologies

RampBrexCoupaSpend Management Platforms

Industry Keywords

ManufacturingRoboticsHardwarePurchasing FunctionAudit Controls

About the role

Key responsibilities & impact

Run the internal purchasing queue end to end: intake, clarify specifications, source, buy, track delivery, and close out
Respond to every request within one business day and turn standard purchases around the same day
Triage urgent R&D and customer POC needs
Keep requesters updated on status, ETAs, and substitutions
Find vendors based on price, lead time, and quality, and obtain quotes for larger purchases
Set up and maintain vendors in Ramp, including W-9s, payment terms, and vendor ownership
Build a preferred-vendor list and negotiate pricing or accounts with high-volume suppliers
Issue purchase orders, confirm receipt, and act as vendor owner and first invoice reviewer
Enforce purchasing policy and approval thresholds, routing exceptions to budget owners
Tag purchases with the correct GL account, department, and project
Flag fixed-asset purchases to the Accounting Manager for capitalization and asset tagging
Maintain audit-ready records linking approvals, quotes, receipts, and invoices to each PO
Transition from open Ramp card spend to centralized purchasing, including communication, training, and change management
Report monthly on spend by department, category, and vendor, plus cycle time and open requests
Convert recurring purchases into standing orders, catalogs, or blanket POs
Build AI-assisted workflows and agents to reduce manual purchasing work
Report to the Accounting Manager and collaborate with teams across the company

Requirements

What you’ll need

3+ years in purchasing, procurement, or purchasing-focused operations
Ideally experience at a hardware, robotics, or manufacturing company
Hands-on experience with a spend management platform such as Ramp, Brex, Coupa, or similar
Experience with PO-based purchasing
Working knowledge of GL coding, capex vs. opex, accruals, and three-way match
Ability to build AI agents for intake, vendor comparisons, POs, invoice matching, and status updates
Ability to document workflows so others can run them
Fast, responsive service mindset and ability to juggle many small requests
Strong judgment on when to follow policy and when to escalate
Experience standing up a purchasing function or rolling out a new spend policy is nice to have
Exposure to audit-ready controls and fixed-asset tracking is nice to have
Must be authorized to work in the U.S. without requiring visa sponsorship or transfer now or in the future

Benefits

Comp & perks

Employee Stock Options for all full-time employees
Paid time off
Medical insurance
Dental insurance
Vision insurance
Life insurance
Disability insurance
401(k)