Executive Office Manager

StandWithUs

. Manage the Executive Director's calendar, including scheduling, meetings, and travel arrangements.

Posted 9/28/2026full-timeBoca Raton • Florida • United StatesMid-LevelSenior💰 $65,000 - $75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and time management skills while managing executive schedules, coordinating meetings, and facilitating communication with stakeholders. Proficient in Microsoft Office Suite and experienced in event planning and basic bookkeeping.

Highest-signal resume keywords

Executive Support ExperienceMicrosoft Office Suite ProficiencyZoom CoordinationTime Management SkillsInterpersonal Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementDocument PreparationReport MaintenanceSpreadsheet ManagementPresentation Material PreparationBasic BookkeepingExpense Tracking

Soft Skills

Excellent Verbal CommunicationExcellent Written CommunicationOrganizational SkillsMultitasking AbilityDiscretion

Tools & Technologies

Microsoft OutlookMicrosoft ExcelMicrosoft WordZoomRaiser's Edge

Industry Keywords

Administrative SupportEvent PlanningStakeholder CommunicationOffice Management

About the role

Key responsibilities & impact

Manage the Executive Director's calendar, including scheduling, meetings, and travel arrangements.
Prepare and maintain documents, reports, spreadsheets, and presentation materials.
Coordinate and facilitate internal staff and office meetings, including agendas and follow-ups.
Coordinate logistics for board meetings, including Zoom setup and scheduling.
Support event planning and execution.
Serve as the point of contact for internal and external stakeholders.
Handle office supply inventory, equipment maintenance, and vendor communications.
Track expenses and support basic bookkeeping or reimbursement processes.

Requirements

What you’ll need

College degree preferred.
3+ years of experience in executive or administrative support.
Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word).
Experience with Zoom and Raiser's Edge or similar CRM systems preferred.
Excellent verbal, written, and interpersonal communication skills, with proficient writing ability.
Strong time management, multitasking, and organizational skills.
High level of discretion and organizational awareness.
Must have American citizenship or a valid work visa; StandWithUs cannot sponsor work visas.

Benefits

Comp & perks

Full health, dental, and vision insurance.
Vacation and sick leave.
Paid U.S. national holidays and Jewish religious holidays.