Preference Card Coordinator, RN – Operating Room

Stanford Health Care

. Maintain an accurate, efficient, and data-driven preference card system across multiple sites .

Posted 9/29/2026full-timePalo Alto • California • United StatesMid-LevelSenior💰 $73 - $96 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing preference card systems, including proficiency in EPIC and Lawson ERP, while ensuring accuracy and efficiency in surgical case preparations. Strong analytical, project management, and communication skills are essential for collaborating with clinical and operational teams.

Highest-signal resume keywords

EPIC Preference Card ManagementLawson ERP ExperienceData Management SkillsCalifornia Registered Nurse (RN) LicenseIntra-Operative Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Preference Card ManagementData AnalysisCase SchedulingProject ManagementMicrosoft ExcelMicrosoft Office ProficiencySurgical Case PreparationPerformance Improvement MethodologyInstrument and Supply ManagementMnemonics Authorization

Soft Skills

Excellent Communication SkillsAnalytical Problem-SolvingTime ManagementAttention to DetailTeamwork and Diversity Awareness

Tools & Technologies

EPIC OpTimeLawson ERPMicrosoft Office Suite

Certifications & Qualifications

California Registered Nurse (RN) License

Industry Keywords

Acute Care OR EnvironmentSurgical Materials ManagementSupply Chain InterfacePreference Card SystemClinical Collaboration

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Maintain an accurate, efficient, and data-driven preference card system across multiple sites
Serve as a subject matter expert in EPIC preference cards
Work with staff, clinicians, managers, vendors, supply chain personnel, service heads, scheduling office, SPD, and other departments
Ensure instruments, specialty supplies, implants, tissues, and other resources are accurately represented on preference cards
Manage preference cards, case need projections, trials and evaluations, and process improvement projects
Create, set up, and train others on organizational preference card management standards
Maintain and update preference cards and ensure their accuracy
Analyze and prepare next day’s surgical cases
Review cases for correct mnemonics, scheduling, cards, corrections, special needs, conflicts, duplicate or excessive supplies, instruments, and equipment
Create, delete, and modify cards and groups; maintain pick lists and core picklists
Document and follow up on missing case information
Review add-ons and notify OR schedulers of required corrections
Authorize mnemonics for service lines or locations
Process preference card and mnemonic requests
Interface with Supply Chain, Item Master, and SPD for additions, deletions, and substitutions
Submit IT requests, maintain pool quantities and equipment cards, and run supply, instrument, and equipment reports
Collect and audit preference cards and pick lists from preceding cases
Review monthly mnemonic news and update cards
Attend daily huddles with clinical, OR, SPD, and surgical materials managers
Use performance improvement methodology to design data collection systems and identify care and service improvement opportunities

Requirements

What you’ll need

Bachelor’s degree or equivalent years of service
Minimum of 5 years' recent intra-operative experience in an acute care OR environment
California Registered Nurse (RN) license/certification
Strong service level knowledge
Excellent verbal and written communication skills
Strong analytical and problem-solving skills
Ability to maintain confidentiality of sensitive information
Strong project and time management skills
Experience with Lawson ERP
Advanced knowledge of Microsoft Excel and proficiency with other Microsoft Office programs
Data management skills
Experience with EPIC OpTime, case scheduling, and independent project management
Ability to work under tight timescales and pressure while maintaining attention to detail and quality
Ability to promote a positive work environment through communication, diversity awareness, and teamwork

Benefits

Comp & perks

Hybrid work arrangement
Full-time employment
Equal opportunity employment
Reasonable accommodations for individuals with disabilities
Ongoing education and training
Participation in safety and quality programs