Program, Project Coordinator

Stanford Health Care

. Plan, coordinate, and participate in seminars, conferences, workshops, fairs, and related programs .

Posted 11/2/2026full-timePalo Alto • California • United StatesMid-LevelSenior💰 $45 - $59 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities with expertise in program coordination, budget preparation, and report analysis. Proficient in managing multiple priorities while ensuring compliance with policies and procedures.

Highest-signal resume keywords

Program CoordinationBudget PreparationReport PreparationMicrosoft Office Suite ProficiencyProject Management Principles

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportProgram Logistics CoordinationBudget MonitoringReport AnalysisPolicy ManagementFile ManagementRegulatory Compliance KnowledgeTrend InvestigationDocument PreparationResource Coordination

Soft Skills

Effective CommunicationOrganizational SkillsIndependent Decision-MakingRelationship BuildingTraining and Leadership

Tools & Technologies

Microsoft Office SuiteStandard Office EquipmentCompliance Software

Industry Keywords

Administrative SpecialtyProgram Effectiveness MonitoringC-I-CARE CommunicationJoint Commission LiaisonCDPH Liaison

About the role

Key responsibilities & impact

Plan, coordinate, and participate in seminars, conferences, workshops, fairs, and related programs
Develop and coordinate ideas and concepts for program themes
Coordinate program logistics, materials, and resources
Provide administrative assistance to management staff
Provide work-lead direction and/or train others
Plan, coordinate, and administer assigned program activities, procedures, processes, services, and systems
Train employees in proper methods and procedures and ensure correctness of work
Advise managers on activity status and program requirements; recommend solutions
Monitor and evaluate program effectiveness, investigate trends, and recommend and implement modifications
Coordinate public- or agency-facing activities, prepare and release documents and reports, respond to inquiries
Manage access to hospital regulatory and compliance software and implement policy management tools and committees
Liaise with SHC programs, offices, departments, and external organizations including Joint Commission and CDPH
Assist with budgets and monitor, verify, and reconcile expenditures
Prepare reports and conduct preliminary analyses on progress and adverse trends
Maintain files and records for clinical locations and the hospital, including licenses and permits
Perform other related duties as assigned

Requirements

What you’ll need

High school diploma OR GED equivalent
Four (4) years of increasingly responsible administrative support experience, with a focus on supporting projects, budget preparation, monitoring and reconciliation, and report preparation
Knowledge of general practices, program, and/or administrative specialty
Proficiency in Microsoft Office Suite applications and standard office equipment
Knowledge of English grammar, spelling, and punctuation
Familiarity and understanding of project management principles and practices
Ability to independently plan, organize, coordinate, and perform work amid numerous and diverse demands
Ability to learn, interpret, and apply policies and procedures
Ability to organize and plan work and projects while handling multiple priorities
Ability to make independent decisions and exercise sound judgment
Ability to compile, write, and present reports
Ability to communicate effectively, orally and in writing, using C-I-CARE
Ability to establish and maintain effective working relationships and serve as a liaison
No licenses or certifications required