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Accounts Payable Representative I
Staples Promotional Products. Process new vendor setup requests and changes to existing vendor records in compliance with AP policies and SOX audit requirements .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in Accounts Payable processes and vendor management, ensuring compliance with AP policies and SOX audit requirements while maintaining data accuracy and integrity. Proficient in handling sensitive vendor information and providing exceptional customer service.
Highest-signal resume keywords
Accounts Payable ProcessesVendor ManagementData AccuracyCustomer ServiceMicrosoft Office Suite
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Vendor SetupData CleanupVerification ProceduresFraud Risk Mitigation1099 ReportingOracle Financials
Soft Skills
Attention to DetailOrganizational SkillsCommunication SkillsProblem-Solving SkillsIndependence
Tools & Technologies
Microsoft Office SuiteOracle Financials
Certifications & Qualifications
High School DiplomaGED
Industry Keywords
AP PoliciesSOX Audit RequirementsSupplier Tax SetupGlobal BuyingProcurement
Tech Stack
Tools & technologiesOracle
About the role
Key responsibilities & impact- Process new vendor setup requests and changes to existing vendor records in compliance with AP policies and SOX audit requirements
- Perform verification procedures for vendor additions and changes, ensuring accuracy and completeness
- Complete electronic supplier setup while adhering to fraud risk mitigation controls
- Ensure completeness and accuracy of supplier tax setup to minimize 1099 reporting errors
- Perform special setup activations in source systems as needed
- Collaborate with Global Buying and Procurement teams on payment term changes and contract issues
- Support vendor maintenance for acquisitions and Coupa upgrade testing
- Handle customer service inquiries and address email correspondence promptly
- Provide backup support for disbursement processing tasks
- Assist with periodic vendor master file reviews and data cleanup
- Assist with special projects
- Track performance measures and targets, support continuous improvement, and provide internal and external customer service
Requirements
What you’ll need- High School Diploma or GED
- Strong attention to detail and commitment to data accuracy
- Excellent organizational and communication skills
- Strong problem-solving skills to resolve customer service issues and inquiries
- Ability to handle sensitive vendor information appropriately
- Must be able to work independently
- Proficient with Microsoft Office Suite (preferred)
- Knowledge of Oracle Financials (preferred)
- Comprehensive understanding of Accounts Payable processes (preferred)
Benefits
Comp & perks- Inclusive culture with associate-led Business Resource Groups
- Flexible PTO (14 days)
- Holiday Schedule (7 observed paid holidays)
- Company Match 401(k)
- Wellness programs