Administrative Assistant I

State of Florida

. Provide general office support to the Circuit Director, staff, and Guardian ad Litem volunteers .

Posted 10/13/2026part-timeFort Myers • Florida • United StatesMid-LevelSenior💰 $17 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates proficiency in administrative support, including calendar management, data collection, and report preparation. Capable of maintaining confidentiality while effectively communicating and collaborating with diverse stakeholders.

Highest-signal resume keywords

Proficiency In ExcelProficiency In WordProficiency In AdobeProficiency In OutlookExperience With Online Meeting Platforms

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportData CollectionReport PreparationCalendar ManagementFiling Systems MaintenanceBasic Mathematical OperationsSimple StatisticsVolunteer Record ManagementEvent CoordinationTraining Session Preparation

Soft Skills

Effective CommunicationTactful Public InteractionIndependent JudgmentTeam CollaborationOrganizational Skills

Tools & Technologies

ZoomTeamsOptima

Industry Keywords

Not-For-Profit ExperienceVolunteer RecruitmentVolunteer RetentionConfidential Information Handling

About the role

Key responsibilities & impact

Provide general office support to the Circuit Director, staff, and Guardian ad Litem volunteers
Maintain calendars and coordinate workflow and meetings
Set up and coordinate meetings, conferences, visits, and virtual meetings
Facilitate communications approval for volunteer email blasts
Maintain accurate volunteer records and track training data
Monitor and record event invitations, RSVPs, and attendance
Support volunteer recruitment and retention activities
Arrange conferences and prepare materials for training sessions
Collect data for statistical reports
Provide information to volunteers, personnel, and the public
Establish working relationships with staff, community organizations, vendors, volunteers, and the public
Type correspondence and prepare or update Excel reports and charts
Scan and submit volunteer training records in Optima
Perform other administrative duties as assigned
Exercise discretion when handling confidential and sensitive information

Requirements

What you’ll need

Standard high school diploma or equivalent
Three or more years of progressively responsible administrative, administrative support, not-for-profit, fiscal, or comparable experience may substitute for recommended college training year for year
Graduation from an accredited four-year college or university, two-year college, or vocational school may substitute for recommended experience year for year
Proficiency with Excel, Word, Adobe, Outlook, and online meeting platforms such as Zoom or Teams
Knowledge of correct English grammar, spelling, and punctuation
Basic mathematical operations and simple statistics
Ability to prepare reports, correspondence, and charts
Ability to organize work, establish priorities, meet deadlines, and manage multiple assignments
Ability to maintain filing systems and organize or automate office procedures
Effective communication and tactful public interaction
Independent judgment and discretion with confidential information
Ability to work as part of a team

Benefits

Comp & perks

State of Florida employment benefits may apply; current FRS retirement benefits may be affected by re-employment
Reasonable accommodation available for candidates with disabilities
Drug-free workplace