Administrative Assistant II

State of Florida

. Follow the Department of Revenue’s Standards of Conduct and model ethical behavior .

Posted 11/10/2026full-timeTallahassee • Florida • United StatesMid-LevelSenior💰 $44,000 - $51,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative capabilities with expertise in office procedures, data collection, and effective communication. Proficient in managing sensitive information and coordinating human resource functions while maintaining a professional demeanor.

Highest-signal resume keywords

Five Years Administrative ExperienceBachelor's DegreeKnowledge of Administrative PrinciplesProficient in Microsoft Office SuiteAbility to Handle Confidential Information

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data Collection MethodsReport WritingAdministrative ReportingOffice ProceduresProblem-Solving Techniques

Soft Skills

Effective CommunicationOrganizational SkillsProfessional DemeanorIndependenceCustomer Service

Tools & Technologies

Microsoft Office WordMicrosoft Office ExcelMicrosoft Office OutlookMicrosoft Office PowerPointSharePoint

Certifications & Qualifications

National Level-2 Criminal Background Check

Industry Keywords

Public Records RequestsHuman Resource RequirementsFlorida Administrative CodeExecutive Office of the GovernorPeople First System

About the role

Key responsibilities & impact

Follow the Department of Revenue’s Standards of Conduct and model ethical behavior
Provide excellent customer service and maintain a professional demeanor
Assist the Inspector General with administrative functions and handle sensitive and confidential information
Serve as office receptionist and route telephone calls to appropriate staff
Ensure telephone and office coverage at all times
Receive, review and distribute incoming mail
Serve as correspondence liaison for the Executive Director's Correspondence Tracking System and the Executive Office of the Governor
Maintain tracking of inquiries from the Executive Office of the Governor
Review outstanding assignments and inform staff of pending items
Maintain office files of correspondence, documents, reports and other materials
Respond to inquiries from external agencies
Coordinate records destruction and ensure files are purged in accordance with Florida Administrative Code
Review, compile, redact and copy information or documents subject to public records or internal information requests
Make P-Card/My Florida Market Place purchases for office supplies, furniture and computer equipment
Approve meeting requests for OIG meeting rooms
Facilitate and process administrative matters for the Executive Director's Office
Perform OIG inventory and surplus items no longer in use
Serve as OIG HR Liaison for People First and Workforce Management issues
Coordinate advertising vacant positions and ensure timely completion in the People First system
Assist with hiring and onboarding new employees, including scheduling interviews and arranging work samples
Assemble and submit completed hiring packages to Human Resources
Assist staff with time, attendance, benefits and payroll issues
Monitor employee performance management tasks and deadlines
Update phone lists, websites and office information for personnel changes
Attend HR Liaison meetings and update the Inspector General and management team on HR changes and issues
Perform other duties as assigned

Requirements

What you’ll need

Five (5) years of professional administrative experience working in an office environment
A bachelor’s degree from an accredited college or university can substitute for four (4) years of professional administrative experience
Knowledge of administrative principles and practices
Knowledge of office procedures and practices
Knowledge of methods of data collection
Knowledge of the principles and techniques of effective communication
Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing
Ability to prepare correspondence and administrative reports
Ability to understand and apply applicable rules, regulations, policies and procedures, including those related to public records requests, purchasing and human resource requirements
Ability to utilize problem-solving techniques
Ability to work independently
Ability to plan, organize and coordinate work assignments
Ability to communicate effectively verbally and in writing
Proficient user of Microsoft Office Word, Excel, Outlook, PowerPoint and SharePoint
Ability to handle sensitive and confidential information
Ability to reliably show up for work, ready to work, and maintain professional behavior
A work sample will be given
Must undergo a National Level-2 criminal background check and provide fingerprints
The Department of Revenue does not hire individuals who require H-1B visa sponsorship to work in the United States
Candidates requiring STEM OPT must possess a qualifying STEM degree directly related to the duties
Male candidates born on or after October 1, 1962, must be registered with the Selective Services System or have a Letter of Registration Exemption

Benefits

Comp & perks

career training
tuition waivers
paid vacations
health insurance
life insurance
paid sick and personal leave
paid parental leave
10 paid holidays annually
retirement savings
vision and dental insurance
National Level-2 criminal background check and fingerprinting required
reasonable accommodation support
Drug-Free workplace