Administrative Assistant III

State of Florida

. Provide complex, confidential administrative and clerical/technical support to the Medical Executive Director and Senior Community Health Nursing Director .

Posted 10/23/2026full-timeKissimmee • Florida • United StatesMid-LevelSenior💰 $45,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities, including data management, effective communication, and coordination of schedules and resources. Proficient in Microsoft Office and knowledgeable in office procedures, with a focus on compliance and record management.

Highest-signal resume keywords

Microsoft Office ProficiencyData ManagementEffective CommunicationRecord Management SystemsAdministrative Support Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data Collection MethodsTyping SkillsTranscribing DictationBasic ArithmeticOrganizing Files and Records

Soft Skills

MultitaskingEffective Telephone CommunicationPlanning and Organizing Work AssignmentsEstablishing Working RelationshipsLearning and Communicating Effectively

Tools & Technologies

AribaOffice EquipmentIntranet Directory

Certifications & Qualifications

Security Background CheckDrug ScreeningForm I-9E-Verify Employment Eligibility

Industry Keywords

Community HealthSchool HealthEpidemiologyHIVFamily Planning

About the role

Key responsibilities & impact

Provide complex, confidential administrative and clerical/technical support to the Medical Executive Director and Senior Community Health Nursing Director
Assist with day-to-day administrative functions for School Health, Healthy Start, Florida Breast and Cervical Cancer Program, Epidemiology, Tuberculosis, HIV, Family Planning, STI, Immunizations, and satellite locations
Enter and manage data; create reports, agendas, minutes, spreadsheets, calendars, workflows, and schedules
Manage inventory by ordering and returning supplies, applying appropriate codes, and communicating with vendors and the business office
Prepare travel itineraries and reimbursement vouchers
Maintain Memoranda of Agreements with community partners and route them through the Department of Health for review
Establish student/clinic rotations and develop school schedules with the SCHND and MED
Support recruitment by scheduling and confirming interviews and creating interview packets for in-person and virtual interviews
Coordinate office equipment service and repairs and submit maintenance and IT tickets
Submit purchasing card orders through Ariba for routing and approval
Cover administrative duties during the Executive Assistant’s leave, including transferring and triaging phone calls and data entry
Monitor and update the Intranet Directory
Provide newly hired staff information for the Supervisor’s Emergency Recall list
Maintain and update the Special Needs Shelter Emergency spreadsheet
Obtain updated staff information to maintain accurate Department records
Submit timesheets and EARS timely
Maintain information in compliance with state and federal statutes, rules, regulations, and Department of Health security policies

Requirements

What you’ll need

Willing to perform emergency duties before, during, and/or beyond normal business hours or days in the event of an emergency, disaster, or threat of disaster
Authorized to work in the United States without employer sponsorship
Willing to physically come into the office daily and perform field work
At least 3 years of experience working with Microsoft Office (Word, Excel, PowerPoint, and Forms)
Knowledge of standard business formats and styles for letters and business forms
Knowledge of office procedures and practices
Knowledge of effective communication principles and techniques
Knowledge of data collection methods
Skilled in typing
Ability to take and transcribe dictation
Ability to organize files and records
Ability to compile and analyze data for administrative decisions
Ability to organize and maintain records management systems
Ability to perform basic arithmetic
Ability to use correct spelling, punctuation, and grammar
Ability to type letters, memoranda, and standard business forms in correct format
Ability to multitask and operate general office equipment
Ability to handle telephone calls courteously and effectively
Ability to plan, organize, and coordinate work assignments
Ability to communicate effectively and establish and maintain effective working relationships
Ability to learn and communicate effectively, orally and in writing, in English
Security background check and/or drug screening required
Form I-9 and E-Verify employment eligibility verification required
Preferred: at least 3 years of Administrative Assistant or equivalent experience
Preferred: at least 3 years of customer service experience
Preferred: experience working and communicating with community partners

Benefits

Comp & perks

Annual and sick leave benefits
Nine paid holidays and one personal holiday each year
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
Retirement plan options, including employer contributions
Flexible Spending Accounts
Tuition waivers
Veterans’ Preference for eligible candidates
Reasonable accommodation support
Direct deposit
Employee assistance with military veteran licensing and application fee waivers where applicable