Regulatory Program Specialist

State of Florida

. Work independently with minimal supervisory oversight to support leadership .

Posted 10/23/2026full-timeTallahassee • Florida • United StatesJuniorMid-Level💰 $42,561 - $46,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in legal procedures, compliance audits, and effective communication while supporting leadership in policy development and organizational structure. Proficient in analyzing data, managing documentation, and ensuring adherence to Florida Statutes and Department of Health rules.

Highest-signal resume keywords

Certified ParalegalKnowledge Of Florida StatutesOperational AuditsEffective Communication SkillsDocument Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Legal ResearchData AnalysisQuality Assurance AuditsDocument IndexingCompliance Procedures

Soft Skills

Effective Verbal CommunicationTechnical AssistanceRelationship BuildingConfidentiality MaintenanceAbility To Work Under Pressure

Tools & Technologies

Axiom ProLEIDSComputerized Document Management Systems

Certifications & Qualifications

Certified Paralegal

Industry Keywords

NPDBNCSBNAdministrative ProceduresLicensure DenialsEmergency Suspension Orders

About the role

Key responsibilities & impact

Work independently with minimal supervisory oversight to support leadership
Analyze, develop, and consult with section managers on policies, practices, records, methods, procedures, and organizational structure
Serve the Deputy Agency Clerk and Custodian of Records
Interpret laws, executive orders, agency rules, administrative orders, government regulations, and administrative procedures
Conduct research and quality assurance audits for adverse-action reports to the NPDB, NCSBN, and agency filings
Evaluate and integrate data to formulate solutions and strategies and recommend improvements to filing and reporting processes
Receive, review, and report applicants’, licensees’, and unlicensed activity meeting NPDB reportable parameters
Communicate with NPDB, NCSBN, and external customers to resolve filing or reporting disputes
Assist management with the bi-annual Federal Audit involving NPDB and NCSBN
Review, file, serve, and distribute documents including orders, appeals, administrative complaints, licensure denials, and emergency suspension orders in LEIDS
Determine whether indexing is required under Section 120.533(1)(F)1,2, Florida Statutes
Index and store documents in computerized folders and upload them to Axiom Pro for indexing and reporting
Perform quality checks of document data and index naming conventions
Report applicable orders to federations, associations, and federal agencies with licensee credential information
Analyze data and compile quarterly expenditure reports
Assist with development and monitoring of contracts and formal agreements
Recommend new procedures and management techniques, including production planning control, work measurement, and quality control
Perform related work as required

Requirements

What you’ll need

Certified Paralegal or minimum of two years of experience as a Legal Assistant
Knowledge of Florida Statutes and Department of Health rules governing purchasing and contracts
Ability to understand and apply applicable laws, rules, regulations, policies, and procedures
Knowledge of legal codes, court procedures, and the administrative appeals process
Knowledge and skills in operational or compliance audits
Knowledge and skills in utilizing computers and software
Ability to establish and maintain effective working relationships
Ability to provide technical and consultative assistance
Effective verbal and written communication skills
Ability to maintain confidentiality
Ability to perform proficiently under pressure
Must work in a professional office environment and remain seated at a computer workstation for extended periods
Must be willing to physically come into the office
Must learn and communicate effectively in English, orally and in writing
Must complete a security background check and/or drug screening
Must complete Form I-9 and satisfy E-Verify employment eligibility verification
Male applicants born on or after October 1, 1962, must be registered with the Selective Services System or have a registration exemption letter
May be required to perform emergency duty before, during, and/or beyond normal work hours or days

Benefits

Comp & perks

Annual and sick leave benefits
Nine paid holidays and one personal holiday each year
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
Retirement plan options, including employer contributions
Flexible Spending Accounts
Tuition waivers
Security background check and/or drug screening as employment conditions
Direct deposit
Veterans’ Preference in employment for eligible candidates
Potential waivers for postsecondary educational requirements for certain eligible service members