Senior Administrative Legal Assistant

State of Florida

. Produce and manage large documents in Microsoft Word .

Posted 9/24/2026full-timeTallahassee • Florida • United StatesSenior💰 $41,964 - $89,964 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in document management and legal administrative support, with a strong focus on producing high-quality legal documents and managing multiple deadlines effectively. Proficient in Microsoft Word, Excel, and Adobe Acrobat for document preparation and organization.

Highest-signal resume keywords

Document ManagementLegal Document PreparationMicrosoft Word ProficiencyExcel Spreadsheet ManipulationAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document PreparationLegal TerminologyProofreadingEditingDeadline ManagementExhibit PreparationComplex Legal FilingsAdministrative ProceduresTravel ArrangementsPhone Coverage

Soft Skills

Effective CommunicationTeam CollaborationTactful Customer InteractionTraining AbilityDetail-Oriented

Tools & Technologies

Microsoft WordExcelAdobe AcrobatPDF Conversion

Industry Keywords

Legal AssistanceAdministrative ExperienceConfidential File ManagementDiscovery Activity TrackingState and Appellate Filings

About the role

Key responsibilities & impact

Produce and manage large documents in Microsoft Word
Manipulate spreadsheets in Excel, convert Excel spreadsheets to PDF, and produce and organize PDF documents in Adobe Acrobat
Draft grammatically correct and properly formatted legal documents and correspondence as instructed by attorneys
Proofread and edit documents
Track discovery activity, deadlines, and response status
Prepare exhibits and documents for hearings
Provide onsite support at hearings, including physical handling of prepared materials
Assist with complex legal filings at the State and appellate level
Maintain confidential and non-confidential digital and physical files according to policy
Perform general office duties and provide phone coverage for the main phone line
Assist attorneys with daily administrative activities, travel arrangements, and travel-expense reimbursement entries

Requirements

What you’ll need

Bachelor’s degree from an accredited college or university and three years of administrative legal experience
A master’s degree from an accredited college or university can substitute for one year of the required experience
Professional administrative experience can substitute on a year-for-year basis for the required college education
Knowledge of administrative procedures and practices, including document management
Knowledge of legal and administrative terminology; ability to interpret and apply rules, regulations, policies and procedures
Highly attentive to detail with a critical eye for producing accurate, high-quality content
Ability to work independently and cooperatively as part of a support team
Ability to manage multiple deadlines and work requirements simultaneously
Effective and professional verbal and written communication
Ability to deal tactfully and courteously with utility customers by phone and email
Ability to train others when needed
Paralegal or legal assistance experience and experience with complex document preparation preferred

Benefits

Comp & perks

E-Verify employer
Equal employment opportunity employer