States United Democracy Center

Operations

• Provide administrative support to the COO and Operations team
• Maintain file systems, schedule meetings, coordinate travel, and manage Outlook calendars
• Prepare background materials, agendas, and memos for COO meetings and activities
• Take meeting notes and assist with follow-up items
• Manage data entry and receipt processing for corporate credit cards and other processes
• Create spreadsheets, graphics, databases, PowerPoint presentations, and tracking materials
• Coordinate organizational events, retreats, in-person meetings, and online activities
• Maintain travel itineraries and coordinate travel arrangements, security requirements, and forms
• Format, proofread, and fact-check research, reports, and other materials
• Serve as office manager for the Washington, DC office, including access, conference spaces, and office supplies
• Manage incoming and outgoing organizational mail and packages
• Route incoming inquiries through organization-wide email inboxes and phone
• Support communication flow among team members
• Manage competing priorities and confidential information

Project Assistant – Operations