Stony Brook University

Contracts Specialist

• Provide pre-award administrative assistance, guidance, and oversight for faculty and administrators seeking external research and sponsored-project funding
• Prepare, review, and timely submit proposals according to sponsor deadlines, laws, regulations, and University policies
• Ensure proposals, Just-in-Time materials, post-submission materials, and pre-award negotiations meet sponsor requirements and regulatory compliance standards
• Consult managerial staff regarding exceptions to University policy, including matching commitments, facilities, and administrative rates
• Train and assist faculty and administrators with proposal development, budgeting, sponsor terms, and University procedures
• Obtain required clearances and authorizations, including training mandates and disclosures
• Review solicitation and award terms and collaborate on negotiations for complex and non-standard proposals
• Facilitate agreements, including subcontracts, clinical trials, and state agreements
• Analyze funding announcements, sponsor submission procedures, and electronic research processes
• Monitor changes in laws, regulations, and internal and external policies governing grants and cooperative agreements
• Serve as liaison between Principal Investigators, sponsors, the University, and researchers during sponsored-research commitment negotiations
• Administer institutional grant transfers and coordinate with incoming faculty and campus offices such as Property Control
• Guide development and revision of project budgets, including Just-in-Time budgets, fringe benefits, and facilities/administrative costs
• Manage institutional cost-sharing and matching costs with accurate proposal documentation
• Determine whether proposals should be submitted through the Stony Brook Foundation or Research Foundation
• Contribute to workflow, business-process, and policy improvements
• Train new pre-award staff and develop or present training materials
• Support Huron Click Grants/MyResearch training
• Attend workshops and conferences related to grant administration and proposal requirements
• Contribute to OSP committees, website presence, and communications strategies
• Provide backup administrative support to team members
• Perform other assigned duties

Explore Grants & Contracts Specialist – Pre-Award Team at Stony Brook University. Review requirements and application details.

Grants & Contracts Specialist – Pre-Award Team

• Provide pre-award administrative assistance, guidance, and oversight for faculty and administrators seeking external funding
• Prepare, review, and submit proposals accurately and on time according to sponsor requirements, laws, regulations, and University policies
• Serve as primary expertise source for proposals, Just-in-Time materials, post-submission materials, and pre-award negotiations
• Ensure regulatory compliance and consult management regarding exceptions to University policy
• Train and assist faculty and administrators with proposal development, budgets, sponsor terms, and University procedures
• Obtain required clearances and authorizations before submission
• Review solicitation and award terms and collaborate on negotiations for complex and non-standard proposals
• Facilitate agreements, including subcontracts, clinical trials, and state agreements
• Analyze funding announcements and sponsor submission procedures
• Monitor changes to laws, regulations, and grants administration policies
• Act as liaison between Principal Investigators, sponsors, University offices, and other officials
• Administer institutional grant transfers and coordinate equipment transfers when applicable
• Guide development of project budgets, including fringe benefits, facilities/administrative costs, and Just-in-Time budgets
• Manage institutional cost-sharing and matching costs with accurate proposal documentation
• Determine whether proposals require Stony Brook Foundation or Research Foundation submission
• Contribute to workflow, business process, and policy improvements
• Train new pre-award staff and develop or present training materials
• Participate in Huron Click Grants/MyResearch training
• Attend workshops and conferences related to grant administration and proposal requirements
• Support OSP committees, communications, website presence, and communication strategies
• Provide backup administrative support and perform other assigned duties

• Provide pre-award administrative assistance, guidance, and oversight to faculty and administrators seeking external funding
• Prepare, review, and timely submit sponsored project proposals according to deadlines, sponsor requirements, laws, and University policies
• Serve as the primary source of expertise for proposals, Just-in-Time submissions, post-submission materials, and pre-award negotiations
• Ensure regulatory compliance and consult managerial staff regarding exceptions to University policy
• Train and assist faculty and administrators with proposal development, budgeting, sponsor terms, and University policies
• Obtain required clearances and authorizations, including training mandates and disclosures
• Review solicitation and award terms and collaborate on negotiations for complex and non-standard proposals
• Facilitate agreements, including subcontracts, clinical trials, and state agreements
• Analyze funding opportunity announcements and sponsor electronic submission procedures
• Keep current with laws, regulations, and policies governing grants and cooperative agreements
• Serve as liaison between Principal Investigators and sponsors and represent the University in authorized negotiations
• Administer institutional grant transfers and coordinate with incoming faculty and campus offices
• Guide development of project budgets, including Just-in-Time budgets, fringe benefits, and facilities/administrative costs
• Manage institutional cost-sharing and matching costs with accurate proposal documentation
• Determine whether proposals require Stony Brook Foundation or Research Foundation submission
• Contribute to workflow, business process, and policy improvements
• Assist with training new pre-award staff and develop or present training materials
• Serve on the campus team training users of the Huron Click Grants/MyResearch module
• Attend grant administration workshops and conferences
• Support OSP communications, website, and committee initiatives
• Provide backup administrative support to team members
• Perform other assigned duties

• Provide pre-award administrative assistance, guidance, and oversight for faculty and administrators seeking external funding
• Review and submit proposals accurately and on time according to laws, sponsor guidelines, and University policies
• Ensure proposals, Just-in-Time materials, post-submission materials, and pre-award negotiations meet sponsor requirements and regulatory standards
• Consult managerial staff regarding exceptions to University policy, including cost sharing, facilities, and administrative rates
• Direct, train, and assist faculty and administrators with proposal development, budgeting, sponsor terms, and University procedures
• Obtain required clearances and authorizations before submission
• Review solicitation and award terms and collaborate on negotiations for complex and non-standard proposals
• Facilitate agreements, including subcontracts, clinical trials, and state agreements
• Analyze funding announcements, sponsor submission procedures, and electronic research processes
• Maintain knowledge of laws, regulations, policies, and procedures governing grants and cooperative agreements
• Serve as liaison between Principal Investigators and sponsors and represent the University in authorized negotiations
• Administer institutional grant transfers and coordinate with incoming faculty and campus offices
• Guide development of project budgets, including Just-in-Time budgets, fringe benefits, and facilities/administrative costs
• Manage institutional cost-sharing and matching costs with accurate proposal documentation
• Determine whether proposals require Stony Brook Foundation or Research Foundation submission
• Contribute to workflow, business process, and policy improvements
• Train new pre-award staff and develop or present training materials
• Participate in Huron Click Grants/MyResearch training
• Attend grant administration workshops and conferences
• Support OSP committees, website presence, and communications strategies
• Provide backup administrative support to team members
• Perform other assigned duties

• Provide pre-award administrative assistance, guidance, and oversight for faculty and administrators seeking external research and sponsored-project funding
• Prepare, review, and submit proposals accurately and on time according to sponsor requirements, laws, and University policies
• Ensure proposals, Just-in-Time materials, post-submission materials, and pre-award negotiations meet sponsor requirements and regulatory compliance standards
• Consult managerial staff regarding exceptions to University policy, including cost sharing, facilities, and administrative rates
• Train and assist faculty and administrators with proposal development, budgeting, sponsor terms, and University policies
• Obtain required clearances and authorizations before submission, including training mandates and disclosures
• Review solicitation and award terms; collaborate on negotiations for complex and non-standard proposals
• Facilitate agreements, including subcontracts, clinical trials, and state agreements
• Analyze funding opportunity announcements, sponsor submission procedures, and electronic research processes
• Monitor changes to laws, regulations, and internal and external policies governing grants and cooperative agreements
• Serve as liaison between Principal Investigators, sponsors, the University, and other campus offices
• Administer institutional grant transfers and coordinate equipment-transfer matters
• Guide development and revision of project budgets, including Just-in-Time budgets, fringe benefits, and facilities/administrative costs
• Manage institutional cost-sharing and matching costs with accurate proposal documentation
• Determine whether proposals require Stony Brook Foundation or Research Foundation submission
• Contribute to workflow, business process, and policy improvements
• Assist with training new pre-award staff and develop or present training materials
• Support Huron Click Grants/MyResearch training
• Attend grant administration workshops and conferences
• Contribute to OSP committees, website presence, and communications strategies
• Provide backup administrative support and perform other assigned duties