Grants & Contracts Specialist – Post-Award Team

Stony Brook University

. Provide post-award administrative guidance, oversight, and assistance to faculty and staff .

Posted 11/4/2026full-timeRemote • New York • United StatesJuniorMid-Level💰 $80,000 - $87,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in post-award grant administration, including compliance with federal regulations and effective communication with Principal Investigators and external sponsors. Proficient in managing grant budgets and utilizing electronic pre- and post-award systems to ensure accurate reporting and award management.

Highest-signal resume keywords

Post-Award Grant AdministrationFederal Regulations ComplianceGrant Budget DevelopmentElectronic Pre- and Post-Award SystemsStrong Verbal and Written Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Grant Budget DevelopmentPost-Award ManagementAward SetupProgress Report SubmissionGrant Application ProcessesFederal Regulations InterpretationAward Transfers ManagementWorkflow ImprovementCompliance Projects ParticipationTechnical Report Monitoring

Soft Skills

Strong Attention to DetailOrganizational SkillsInterpersonal SkillsTeam CollaborationAbility to Meet Deadlines

Tools & Technologies

Grants.govNIH ASSISTNSF Research.govGrants SolutionsHuron ClickInfoEdCayuse

Industry Keywords

Grant AdministrationResearch CertificationsNon-Fiscal Award ManagementFederal ComplianceUniversity Community Liaison

About the role

Key responsibilities & impact

Provide post-award administrative guidance, oversight, and assistance to faculty and staff
Review, negotiate, and approve terms and conditions for grants and cooperative agreements
Ensure Principal Investigators obtain required research certifications and assurances
Liaise between the university community and external sponsors on non-fiscal research award management issues
Coordinate non-fiscal and limited fiscal award management actions requiring sponsor approval or allowed under expanded authorities
Review and process non-competing continuations and budgetary aspects of awards
Initiate award setup after reviewing Notices of Award and determine budget requirements
Review and submit progress reports requiring Authorized Organization Representative signatures
Ensure Other Support documents are complete and accurate and monitor technical report submission
Ensure university concurrence and compliance with federal regulations
Accept awards as an authorized official on behalf of the Research Foundation for SUNY at Stony Brook University
Serve as primary sponsor contact in consultation with Principal Investigators and department business office staff
Approve and manage award transfers to other institutions
Interpret sponsor requirements and federal regulations and ensure policies and procedures are followed
Provide direction, training, and assistance to Principal Investigators and department staff
Contribute to workflow, business process, policy, and practice improvements
Serve on the campus team for Huron Click Awards module training
Attend workshops and conferences related to grant administration and proposal submission requirements
Contribute to OSP committees concerning website presence and communication strategies
Participate in office-wide compliance projects
Provide backup administrative support to team members
Perform other duties or projects as assigned

Requirements

What you’ll need

Bachelor’s degree (foreign equivalent or higher), or a combination of higher education and administrative experience equaling four years may be considered in lieu of a Bachelor’s degree
Two years of full-time finance, accounting, and/or administrative experience
Due to U.S. Export Control laws and regulations, must be a U.S. citizen, lawful permanent resident, or other protected individual
Must be able to work without employer-sponsored work visa sponsorship
Strong verbal and written communication skills
Exceptional interpersonal skills and ability to interact collaboratively with a diverse constituent population
Ability to work independently and in a team-based environment
Strong attention to detail
Strong organizational and prioritization skills
Ability to meet deadlines
Experience using electronic pre- and post-award systems such as Grants.gov, NIH ASSIST, NSF Research.gov, Grants Solutions, Huron Click, InfoEd, or Cayuse
Experience developing or analyzing grant budgets
Experience managing grant application processes
Experience interpreting and applying federal, state, and institutional policies
Customer service experience
Experience with pre- and/or post-award management in a government, non-profit, and/or academic setting
Resume/CV and cover letter required with the online application

Benefits

Comp & perks

Alternative workplace arrangements/telework (remote or virtual) or hybrid
Workshops and conferences geared towards honing grant administration skills
Full-time regular appointment
Equal employment opportunity and reasonable accommodation support