Grants & Contracts Specialist – Post-Award Team

Stony Brook University

. Provide post-award administrative guidance, oversight, and assistance to faculty and staff .

Posted 11/4/2026full-timeRemote • New York • United StatesJuniorMid-Level💰 $80,000 - $87,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in post-award administrative guidance and grant management, including budget analysis and compliance with federal and institutional policies. Proficient in using electronic pre- and post-award systems to facilitate effective communication and collaboration with Principal Investigators and external sponsors.

Highest-signal resume keywords

Post-Award ManagementGrant Budget DevelopmentFederal Regulations InterpretationElectronic Pre- and Post-Award SystemsCustomer Service Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Grant ManagementBudget AnalysisAward SetupProgress Report SubmissionAward Transfer ManagementCompliance Project ParticipationWorkflow ImprovementPolicy InterpretationGrant Application Process ManagementAttention to Detail

Soft Skills

Strong Verbal CommunicationExceptional Interpersonal SkillsTeam CollaborationOrganizational SkillsAbility to Meet Deadlines

Tools & Technologies

Grants.govNIH ASSISTNSF Research.govGrants SolutionsHuron ClickInfoEdCayuse

Industry Keywords

Non-Fiscal Research Award ManagementPrincipal Investigator LiaisonUniversity Policies and ProceduresFederal and State PoliciesAcademic Setting Experience

About the role

Key responsibilities & impact

Provide post-award administrative guidance, oversight, and assistance to faculty and staff
Review, negotiate, and approve terms and conditions for grants and cooperative agreements
Ensure Principal Investigators obtain required certifications and assurances
Serve as liaison between the university community and external sponsors on non-fiscal research award management issues
Coordinate non-fiscal and limited fiscal award management actions requiring sponsor approval or permitted under expanded authorities
Review and process non-competing continuations and budgetary aspects of awards
Initiate award setup after reviewing Notices of Award and determine whether undistributed or detailed budgets are required
Review and submit progress reports requiring Authorized Organization Representative signatures
Ensure Other Support documents are complete and accurate and monitor technical report submission
Accept awards as authorized official on behalf of the Research Foundation for SUNY at Stony Brook University
Serve as primary sponsor contact in consultation with Principal Investigators and department business office staff
Approve and manage award transfers to other institutions
Interpret sponsor requirements and federal regulations and ensure university and sponsor policies and procedures are followed
Provide direction, training, and assistance to Principal Investigators and department staff
Contribute to workflow, business process, current practice, and policy improvements
Serve on the campus team training users on the Huron Click Awards module
Attend workshops and conferences related to grant administration and proposal submission requirements
Provide input to OSP committees on website presence and communication strategies
Participate in office-wide compliance projects
Provide coverage and backup administrative support to team members
Perform other duties or projects as assigned

Requirements

What you’ll need

Bachelor’s degree (foreign equivalent or higher), or a combination of higher education and administrative experience equaling four years in lieu of a Bachelor’s degree
Two years of full-time finance, accounting, and/or administrative experience
Due to U.S. Export Control laws and regulations, must be a U.S. citizen, lawful permanent resident, or other protected individual as defined by 8 U.S.C. Sec. 1324b(a)(3)
Must be able to work without employer-sponsored work visa
Experience using electronic pre- and post-award systems such as Grants.gov, NIH ASSIST, NSF Research.gov, Grants Solutions, Huron Click, InfoEd, or Cayuse preferred
Experience developing or analyzing grant budgets preferred
Experience managing grant application processes preferred
Experience interpreting and applying federal, state, and institutional policies preferred
Customer service experience preferred
Experience with pre- and/or post-award management in a government, non-profit, and/or academic setting preferred
Strong verbal and written communication skills
Exceptional interpersonal skills and ability to interact collaboratively with a diverse constituent population
Ability to work independently and in a team-based environment
Strong attention to detail
Strong organizational and prioritization skills
Ability to meet deadlines

Benefits

Comp & perks

Alternative workplace arrangements/telework (remote or virtual) or hybrid
Workshops and conferences geared towards honing grant administration skills
Training opportunities, including campus team training for the Huron Click Awards module
Equal employment opportunities and reasonable accommodation support
Total rewards offered by SUNY Research Foundation (specific rewards not detailed)