Grants & Contracts Specialist – Post-Award Team

Stony Brook University

. Provide post-award administrative guidance, oversight, and assistance to faculty and staff .

Posted 11/4/2026full-timeStony Brook • New York • United StatesJuniorMid-Level💰 $80,000 - $87,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in post-award grant administration, including budget development, compliance with federal and institutional policies, and effective communication with diverse stakeholders. Proficient in managing grant application processes and utilizing electronic pre- and post-award systems.

Highest-signal resume keywords

Post-Award Grant AdministrationBudget DevelopmentElectronic Pre- and Post-Award SystemsCompliance with Federal RegulationsCustomer Service Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Grant Budget AnalysisGrant Application ManagementWorkflow CoordinationAward SetupProgress Report SubmissionTerms and Conditions NegotiationAward Transfer ManagementPolicy InterpretationNon-Fiscal Award ManagementTechnical Report Monitoring

Soft Skills

Strong Verbal CommunicationStrong Written CommunicationExceptional Interpersonal SkillsAttention to DetailOrganizational Skills

Tools & Technologies

Grants.govNIH ASSISTNSF Research.govGrants SolutionsHuron ClickInfoEdCayuse

Industry Keywords

Federal RegulationsNon-Profit Grant ManagementAcademic Grant AdministrationSponsor GuidelinesInstitutional Policies

About the role

Key responsibilities & impact

Provide post-award administrative guidance, oversight, and assistance to faculty and staff
Facilitate University research and sponsored program activity in accordance with laws, sponsor guidelines, and institutional policies
Accept workflow assignments and provide service to faculty on post-award actions
Serve as a liaison between faculty, staff, the university community, and external sponsors
Review, negotiate, and approve terms and conditions for grants and cooperative agreements
Ensure Principal Investigators obtain required certifications and assurances
Coordinate non-fiscal and limited fiscal award management actions requiring prior sponsor approval or permitted under expanded authorities
Review and process non-competing continuations and budgetary aspects of awards
Initiate award setup after reviewing Notices of Award and determine budget requirements
Review and submit progress reports requiring Authorized Organizational Representative signature
Ensure Other Support documents are complete and accurate and monitor technical report submissions
Accept awards as authorized official on behalf of The Research Foundation for The SUNY at Stony Brook University
Serve as primary sponsor contact in consultation with Principal Investigators and department business office staff
Approve and manage award transfers to other institutions
Interpret sponsor requirements and federal regulations and ensure policies and procedures are followed
Provide direction, training, and assistance to Principal Investigators and department staff
Contribute to workflow, business process, and policy improvements
Serve on the campus team training users of the Huron Click Awards module
Attend workshops and conferences related to grant administration and proposal submission requirements
Contribute to committees regarding website presence and communication strategies
Participate in office-wide compliance projects
Provide coverage and backup administrative support to team members
Perform other duties or projects as assigned

Requirements

What you’ll need

Bachelor’s degree (foreign equivalent or higher)
In lieu of a Bachelor’s degree, a combination of higher education and administrative experience equaling four (4) years may be considered
Two (2) years of full-time finance, accounting, and/or administrative experience
Experience using electronic pre- and post-award systems such as Grants.gov, NIH ASSIST, NSF Research.gov, Grants Solutions, Huron Click, InfoEd, or Cayuse
Experience developing or analyzing grant budgets
Experience managing grant application processes
Experience interpreting and applying policies from multiple levels of authority (federal, state, and institutional)
Customer service experience
Experience with pre- and/or post-award management in a government, non-profit, and/or academic setting
Strong verbal and written communication skills
Exceptional interpersonal skills and ability to interact collaboratively with a diverse constituent population
Ability to work independently and in a team-based environment
Strong attention to detail
Strong organizational and prioritization skills
Ability to meet deadlines
U.S. citizen, lawful permanent resident, or other protected individual as defined by 8 U.S.C. Sec. 1324b(a)(3)
Must not require employer sponsorship for work visas
Resume/CV and cover letter required

Benefits

Comp & perks

Alternative workplace arrangements/telework (remote or virtual) or hybrid
Full-time appointment
Equal employment opportunity and reasonable accommodation support
Workshops and conferences geared towards honing grant administration skills