Grants & Contracts Specialist – Post-Award Team

Stony Brook University

. Provide post-award administrative guidance, oversight, and assistance to faculty and staff .

Posted 11/4/2026full-timeRemote • New York • United StatesJuniorMid-Level💰 $80,000 - $87,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in post-award grant administration, including compliance with federal regulations and sponsor guidelines. Proficient in budget management, communication, and collaboration with diverse stakeholders in academic and research environments.

Highest-signal resume keywords

Post-Award Grant AdministrationBudget ManagementFederal Regulations ComplianceStrong Verbal And Written CommunicationInterpersonal Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Grant Budget DevelopmentAward ManagementProposal SubmissionFinancial AnalysisAttention To Detail

Soft Skills

Organizational SkillsTeam CollaborationIndependent WorkCustomer Service

Tools & Technologies

Grants.govNIH ASSISTNSF Research.govGrants SolutionsHuron ClickInfoEdCayuse

Industry Keywords

Research Foundation PoliciesSponsor GuidelinesNon-Fiscal Award ManagementCompliance ProjectsDiverse Constituent Population

About the role

Key responsibilities & impact

Provide post-award administrative guidance, oversight, and assistance to faculty and staff
Review, negotiate, and approve terms and conditions for grants and cooperative agreements
Ensure Principal Investigators obtain required certifications and assurances
Liaise between the university community and external sponsors on non-fiscal research award management issues
Coordinate non-fiscal and limited fiscal award-management actions requiring sponsor approval or permitted under expanded authorities
Process no-cost extensions, changes in scope, budget revisions/reallocations, carryforward requests, and related actions
Review and process non-competing continuations and budgetary aspects of awards
Initiate award setup after reviewing Notices of Award and determine budget-detail requirements
Review and submit progress reports requiring AOR signature and monitor technical report submissions
Ensure Other Support documents are complete and accurate
Ensure university concurrence and compliance with federal regulations
Accept awards as authorized official on behalf of The Research Foundation for The SUNY at Stony Brook University
Serve as primary sponsor contact in consultation with Principal Investigators and department business-office staff
Approve and manage award transfers to other institutions
Interpret sponsor requirements and federal regulations and ensure policies and procedures are followed
Provide direction, training, and assistance to Principal Investigators and department staff
Contribute to workflow, business-process, and policy improvements
Participate in training for the Huron Click Awards module
Attend workshops and conferences related to grant administration and proposal-submission requirements
Contribute to OSP committees, website presence, communication strategies, and bulletins
Participate in office-wide compliance projects
Provide backup administrative support to team members
Perform other duties or projects as assigned

Requirements

What you’ll need

Bachelor’s degree (foreign equivalent or higher), or a combination of higher education and administrative experience equaling four years in lieu of a Bachelor’s degree
Two years of full-time finance, accounting, and/or administrative experience
U.S. citizen, lawful permanent resident, or other protected individual under 8 U.S.C. Sec. 1324b(a)(3), due to U.S. Export Control laws and regulations
Ability to work under Research Foundation policies and procedures, sponsor guidelines, and applicable laws and regulations
Strong verbal and written communication skills
Exceptional interpersonal skills and ability to interact collaboratively with a diverse constituent population
Ability to work independently and in a team-based environment
Strong attention to detail
Strong organizational and prioritization skills
Ability to meet deadlines
Resume/CV and cover letter required
Preferred: Experience with electronic pre- and post-award systems such as Grants.gov, NIH ASSIST, NSF Research.gov, Grants Solutions, Huron Click, InfoEd, or Cayuse
Preferred: Experience developing or analyzing grant budgets
Preferred: Experience managing grant application processes
Preferred: Experience interpreting federal, state, and institutional policies
Preferred: Customer service experience
Preferred: Pre- and/or post-award management experience in a government, non-profit, and/or academic setting

Benefits

Comp & perks

Alternative workplace arrangements/telework (remote or virtual) or hybrid
Training, workshops, and conferences to hone grant administration skills
Equal employment opportunity and reasonable accommodation support
Total rewards offered by SUNY Research Foundation (details referenced via the WHY WORK HERE page)