Grants & Contracts Specialist, Post-Award Team

Stony Brook University

. Provide post-award administrative guidance, oversight, and assistance to faculty and staff .

Posted 11/4/2026full-timeRemote • New York • United StatesJuniorMid-Level💰 $80,000 - $87,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in post-award grant administration, including compliance with federal regulations and sponsor guidelines. Proficient in managing grant application processes and developing grant budgets while providing exceptional support to Principal Investigators and faculty.

Highest-signal resume keywords

Post-Award Grant AdministrationFederal Regulations ComplianceGrant Budget DevelopmentElectronic Pre- and Post-Award SystemsInterpersonal Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Grant ManagementBudget AnalysisWorkflow ImprovementPolicy InterpretationAward SetupProgress Report SubmissionTerms NegotiationAward Transfer ManagementCompliance MonitoringGrant Application Process Management

Soft Skills

Strong Attention to DetailOrganizational SkillsTeam CollaborationCustomer ServiceDeadline Management

Tools & Technologies

Grants.govNIH ASSISTNSF Research.govGrants SolutionsHuron ClickInfoEdCayuse

Industry Keywords

Research AdministrationSponsored ProgramsNon-Profit SectorAcademic SettingFederal Guidelines

About the role

Key responsibilities & impact

Provide post-award administrative guidance, oversight, and assistance to faculty and staff
Facilitate University research and sponsored program activity in accordance with laws, sponsor guidelines, and institutional policies
Accept workflow assignments and provide high-level service to faculty on post-award actions
Liaise with faculty and staff within the college and across campus
Monitor and apply laws, regulations, sponsor guidelines, and institutional policies governing grants and cooperative agreements
Improve workflows, current practices, business processes, and policies
Review, negotiate, and approve terms and conditions for grants and cooperative agreements
Ensure Principal Investigators obtain required certifications and assurances
Serve as liaison with external sponsors regarding non-fiscal research award management
Coordinate non-fiscal and limited fiscal award management actions requiring sponsor approval or permitted under expanded authorities
Review and process non-competing continuations and budgetary aspects of awards
Initiate award setup after reviewing Notices of Award and determine budget detail requirements
Review and submit progress reports requiring Authorized Organizational Representative signature
Ensure Other Support documents are complete and accurate and monitor technical report submissions
Ensure university concurrence and compliance with federal regulations
Accept awards as Authorized Organizational Representative on behalf of the Research Foundation for SUNY at Stony Brook University
Serve as primary sponsor contact in consultation with Principal Investigators and department business office staff
Approve and manage award transfers to other institutions
Interpret sponsor requirements and federal regulations and ensure policies and procedures are followed
Provide direction, training, and assistance to Principal Investigators and department staff
Serve as a resource to internal and external colleagues
Serve on the campus team training users on the Huron Click Awards module
Attend workshops and conferences related to grant administration and proposal submission requirements
Contribute to OSP committees, website presence, communication strategies, and bulletins
Participate in office-wide compliance projects
Provide backup administrative support to team members
Perform other duties or projects as assigned

Requirements

What you’ll need

Bachelor’s degree (foreign equivalent or higher), or a combination of higher education and administrative experience equaling four (4) years in lieu of a Bachelor’s degree
Two (2) years of full-time finance, accounting, and/or administrative experience
U.S. citizen, lawful permanent resident, or other protected individual under 8 U.S.C. Sec. 1324b(a)(3)
Strong verbal and written communication skills
Exceptional interpersonal skills and ability to interact collaboratively with a diverse constituent population
Ability to work independently and in a team-based environment
Strong attention to detail
Strong organizational and prioritization skills
Ability to meet deadlines
Experience using electronic pre- and post-award systems such as Grants.gov, NIH ASSIST, NSF Research.gov, Grants Solutions, Huron Click, InfoEd, or Cayuse (preferred)
Experience developing or analyzing grant budgets (preferred)
Experience managing grant application processes (preferred)
Experience interpreting and applying federal, state, and institutional policies (preferred)
Customer service experience (preferred)
Experience with pre- and/or post-award management in a government, non-profit, and/or academic setting (preferred)
Resume/CV and cover letter required with online application
Candidates requiring work visa sponsorship cannot be sponsored

Benefits

Comp & perks

Alternative workplace arrangements/telework (remote or virtual) or hybrid
Training workshops and conferences geared toward honing grant administration skills and addressing changes in proposal submission requirements
Inclusive learning and working environment
Reasonable accommodation for applicants with disabilities
Total rewards offered by Stony Brook University