Operations Coordinator

Summit Global Health

. Coordinate accurate data entry for husbandry and commercial port calls across Northern Europe using ISS and client systems.

Posted 11/2/2026full-timeGdynia • PolandMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative and data management capabilities, with proficiency in Microsoft Office tools and a solid understanding of port operations and shipping processes. Exhibits excellent organizational skills and attention to detail, ensuring accurate data entry and effective communication with stakeholders.

Highest-signal resume keywords

Data ManagementPort Operations KnowledgeMicrosoft Excel ProficiencyOrganizational SkillsCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryAdministrative SupportPayment ReconciliationDisbursement Account ManagementClose Estimations Preparation

Soft Skills

Attention to DetailTime ManagementAbility to Work IndependentlyEffective CommunicationCultural Sensitivity

Tools & Technologies

Microsoft OfficeISS Systems

Certifications & Qualifications

Secondary Education or EquivalentFurther Qualifications in ShippingFurther Qualifications in FinanceFurther Qualifications in Data Management

Industry Keywords

Port Agency ServicesShippingCommercial EnvironmentFinance

About the role

Key responsibilities & impact

Coordinate accurate data entry for husbandry and commercial port calls across Northern Europe using ISS and client systems.
Set up and maintain port call details within internal systems, ensuring information is accurate and up to date.
Provide administrative support to local port agency offices throughout the vessel call process.
Monitor and respond to additional requirements from local offices during port call execution.
Manage and resolve port call queries in collaboration with operational, finance and invoicing teams.
Liaise with internal stakeholders to ensure smooth coordination and efficient delivery of port agency services.
Prepare and submit Close Estimations (CEs) following vessel departure, supporting payment reconciliation.
Ensure timely submission of CEs to clients or the Managed Services Hub for contract customers.
Support efficient Disbursement Account (DA) turnaround, maintaining accuracy, service quality and operational efficiency.

Requirements

What you’ll need

Previous experience in an administrative or data management role, ideally within a commercial or corporate environment.
Knowledge of port operations, shipping, port agency services or finance is advantageous.
Good written and verbal communication skills in English.
Proficiency in Microsoft Office, particularly Excel, Outlook and Word.
Strong attention to detail and accuracy in data entry and administrative tasks.
Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
Ability to work independently and manage workloads effectively with minimal supervision.
Confident communicating with internal teams and external stakeholders across different cultures and levels of seniority.
Ability to remain organised and effective when working under pressure.
Secondary education or equivalent; further qualifications in shipping, finance or data management are advantageous.
Applicants must possess valid Right to Work documentation as applicable to their geographical location.
Inchcape does not provide visa sponsorship and cannot consider applicants who will require it now or in the future.
Applications and CVs must be submitted in English.
Appointment is subject to satisfactory references.

Benefits

Comp & perks

A place to grow your career - we’ll help you set big goals and exceed them.
Competitive salary package.
Work with talented, committed, and supportive teammates.
Value Award celebration events.