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Festival Associate Manager – Event Beverage Logistics
Sundance Institute. Manage logistical planning for beverage needs for Sundance Film Festival events .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in beverage logistics and event management, ensuring compliance with legal regulations while effectively coordinating with sponsors and vendors. Proficient in inventory management and budget auditing to optimize beverage services for large-scale events.
Highest-signal resume keywords
Beverage Logistics ManagementEvent ManagementRelationship ManagementBudget AuditingInventory Management
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Beverage ProjectionsLogistical PlanningPoint-of-Sale ManagementData TrackingCompliance ManagementEvent ExecutionStock DistributionConsumption AuditingVolunteer ManagementRecipe Development
Soft Skills
Outstanding Communication SkillsOrganizational SkillsCustomer Support SkillsInterpersonal SkillsAbility to Maintain Confidential Information
Tools & Technologies
AirtableZoomGoogle Products
Certifications & Qualifications
Valid Driver’s LicenseMVR Background Check
Industry Keywords
Beverage IndustryEvent LogisticsFestival ManagementBrand PartnershipsLive Events
About the role
Key responsibilities & impact- Manage logistical planning for beverage needs for Sundance Film Festival events
- Assess event beverage needs, allocations, and distribution plans and adjust them for the current year
- Develop alcohol and beverage projections for Festival events
- Coordinate with Festival Sponsors on representation, activations, recipes, and logistical needs
- Plan beverage services with event caterers, including point of sale, training, and recipe distribution
- Track and document beverage consumption for each event using online tools and documents
- Order products, stay within budget, arrange delivery windows, and ensure compliance with state requirements
- Schedule, communicate, and track delivery of beverage and point-of-sale items to and from events
- Ensure bars are properly set up, including signage, point-of-sale items, and displays
- Troubleshoot beverage-related issues during the Festival
- Serve as key liaison and expert resource for the Festival beverage program
- Coordinate shipments, storage, and distribution plans with the Production Department
- Collaborate with Marketing on bar menu copy and Corporate Partnerships on partner recipes and logos
- Manage and finalize alcohol orders while ensuring legal and regulatory compliance
- Distribute stock and manage product supply with employees and volunteers
- Oversee inventory and storage organization and complete final Festival inventory
- Audit expenses against projected and actual budgets
- Audit consumption against projections for post-Festival reporting
- Provide hands-on event-team support and assist with onsite event execution as assigned
- Schedule and manage assigned volunteers and complete evaluations
- Complete a comprehensive written wrap report
- Support Events Department operations and leadership as assigned
Requirements
What you’ll need- Legal authorization to work in the United States
- Valid driver’s license and successful completion of MVR background check
- 3 years experience in beverage logistics, account management, relationship management, brand partnerships, events management, or related
- Outstanding verbal, written, and interpersonal communication skills
- Excellent organizational skills and ability to prioritize
- Ability to maintain confidential information
- Strong customer support skills
- Previous experience with live events and products preferred
- Strong knowledge of complex databases like Airtable
- Proficiency in Zoom and Google Products (calendars, sheets, docs, forms, slides, etc.) a plus
- Ability to work extended hours, including evenings and weekends
- Ability to work remotely from an operating state and in Boulder, Colorado during January
Benefits
Comp & perks- Paid sick leave
- Institute holidays
- Employee assistance program
- Employee Wellness Initiatives
- Sundance Film Festival passes and benefits (varies each year)