Sundance Institute

Public Relations

• Organize publicity and artist team relationships for films, events, artists, and Institute programs showcased at the Sundance Film Festival
• Serve as the main publicity touch point between film/project teams and internal departments
• Facilitate key assets workflow and handle incoming publicity-related inquiries
• Oversee press lines onsite at the Festival
• Coordinate with media on coverage of Festival-curated programs
• Liaise with publicity, film, and artist teams to compile publicity information and maintain the Festival database
• Draft media materials, project communications, and information
• Collaborate on press announcements; organize and proofread project information; manage external and internal review processes
• Act as the main point of contact for external teams representing Festival projects
• Gather details, coordinate film-premiere logistics, and collaborate on press-line execution
• Lead press lines and photo calls onsite and manage press participation at assigned events
• Coordinate press-line materials for media
• Manage media and support volunteers onsite
• Participate in media outreach on program themes
• Provide information, interviews, and resources; receive and route inbound media requests
• Track media coverage and screening reports for assigned films and artists
• Inform external teams of film/project updates and key details
• Secure materials needed to publicize assigned films and events
• Complete a comprehensive written wrap report

Festival Liaison, Public Relations

Manager

• Manage the creation and operational implementation of all accessibility accommodations for Festival guests
• Lead the frontline Accessibility team of contractors, staff, and volunteers, including scheduling, role implementation, onboarding, and coaching
• Train and supervise the Festival Coordinator handling accessibility requests, inquiries, concerns, and feedback through the hotline and email
• Coach staff, volunteers, and service providers on Institute standards, expectations, and best practices for live events
• Serve as primary point of contact for Festival partners, providing guidance, reference materials, and introductions to local service providers
• Build structure and scope around communication services
• Manage relationships with ASL and CART vendors, including rate negotiation
• Support operational budget management, expense balancing, and invoice processing
• De-escalate interpersonal conflicts and address unexpected accommodation breakdowns at official Festival venues in real time
• Assess programmatic barriers and create department-specific operating procedures
• Complete a comprehensive wrap report reviewing improvement areas and successful practices
• Work with the Manager, Accessibility on various accessibility projects as directed

Festival Manager, Accessibility

Events

• Manage logistical planning for beverage needs for Sundance Film Festival events
• Assess event beverage needs, allocations, and distribution plans and adjust them for the current year
• Develop alcohol and beverage projections for Festival events
• Coordinate with Festival Sponsors on representation, activations, recipes, and logistical needs
• Plan beverage services with event caterers, including point of sale, training, and recipe distribution
• Track and document beverage consumption for each event using online tools and documents
• Order products, stay within budget, arrange delivery windows, and ensure compliance with state requirements
• Schedule, communicate, and track delivery of beverage and point-of-sale items to and from events
• Ensure bars are properly set up, including signage, point-of-sale items, and displays
• Troubleshoot beverage-related issues during the Festival
• Serve as key liaison and expert resource for the Festival beverage program
• Coordinate shipments, storage, and distribution plans with the Production Department
• Collaborate with Marketing on bar menu copy and Corporate Partnerships on partner recipes and logos
• Manage and finalize alcohol orders while ensuring legal and regulatory compliance
• Distribute stock and manage product supply with employees and volunteers
• Oversee inventory and storage organization and complete final Festival inventory
• Audit expenses against projected and actual budgets
• Audit consumption against projections for post-Festival reporting
• Provide hands-on event-team support and assist with onsite event execution as assigned
• Schedule and manage assigned volunteers and complete evaluations
• Complete a comprehensive written wrap report
• Support Events Department operations and leadership as assigned

Festival Liaison, Public Relations

Festival Manager, Accessibility

Festival Associate Manager – Event Beverage Logistics