Executive & Personal Assistant – Co-Founders

SURI

. Own and proactively manage two complex, fast-moving Co-Founder calendars across multiple time zones .

Posted 10/9/2026full-timeLondon • United KingdomMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates exceptional organisational and diary management skills, with a proactive approach to supporting C-suite executives. Proficient in coordinating complex travel arrangements and managing communications while maintaining confidentiality and high emotional intelligence.

Highest-signal resume keywords

5+ Years Experience As An EAExceptional Diary ManagementStrong Written And Verbal CommunicationHigh Emotional IntelligenceProficiency With Modern Technology

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementTravel CoordinationMeeting CoordinationExpense ManagementDiary Conflict ResolutionItinerary PreparationAction TrackingRecord MaintenanceOffice Management

Soft Skills

Attention To DetailJudgementAdaptabilityDiscretionCalm Under Pressure

Tools & Technologies

Productivity ToolsAI ToolsAutomation Software

Industry Keywords

High-Growth EnvironmentEntrepreneurial ExperienceC-Suite SupportBoard CommunicationStakeholder Management

About the role

Key responsibilities & impact

Own and proactively manage two complex, fast-moving Co-Founder calendars across multiple time zones
Understand founder priorities and working styles, protecting time and prioritising, declining, delegating or rescheduling requests
Coordinate meetings and provide agendas, briefing materials and context
Support inbox management, identify priorities, draft responses and ensure important communications are handled
Track commitments, deadlines and follow-ups; manage expenses and executive administration
Anticipate diary conflicts, logistical issues and upcoming requirements
Arrange complex domestic and international travel, including flights, accommodation, ground transport, visas and other requirements
Prepare itineraries combining travel, meetings, events and briefing information
Manage travel changes and disruption
Coordinate Executive Team, leadership, Board and investor meetings, including scheduling, agendas, materials, briefing notes and background information
Capture and track meeting actions and follow-ups
Maintain an organised forward calendar of company, Board and investor dates
Provide confidential personal administrative support, including appointments, reservations, personal travel, family and household logistics, bookings, memberships, renewals and gifting
Create systems improving Co-Founder organisation and effectiveness
Maintain records of commitments, decisions and follow-ups
Work with the wider Executive Team to ensure information and actions flow effectively
Use technology, AI and productivity tools to improve day-to-day work
Provide some general office management, but not team administration

Requirements

What you’ll need

5+ years’ experience as an EA or EA/PA, ideally supporting founders, CEOs or C-suite executives; supporting more than one principal is advantageous
Experience in a fast-paced, entrepreneurial or high-growth environment
Exceptional diary, travel and organisational skills, with a highly proactive, anticipatory approach
Excellent judgement, confidence prioritising competing demands and exceptional attention to detail
Strong written and verbal communication and comfort with Board members, investors and senior stakeholders
High emotional intelligence, discretion, calm under pressure and adaptability to different working styles
Confidence with modern technology and enthusiasm for AI and automation
A passion for more sustainable living is a real plus
Ability to anticipate needs, take ownership, protect founders’ time and build a long-term, high-trust relationship with two founders

Benefits

Comp & perks

25 days annual leave, plus bank holidays and an additional day for your birthday
Flexible working hours
Hybrid working - up to 2 days working from home each week
Bupa Healthcare and Dental Packages
Income Protection and Life Assurance
1x Charity Day per year
Central London offices - based in Bank, a stone’s throw from Leadenhall Market
4x “Work from Anywhere” weeks, with no requirement to be in the office those weeks
Access to our Employee Assistance Programme, which grants free therapy and coaching sessions to all staff
Monthly social events, organised by different team members
5x free toothbrushes every year
£1000 personal development budget each year, per employee
Fantastic career opportunities; with the chance to grow as SURI does
Summer Fridays; 2pm finish across Fridays in July and August
Fresh fruit and snack orders every week
Cycle to Work scheme, and Electric Bike Cycle to Work scheme
Regular product swaps with other fantastic companies