Senior Information Management Analyst

Sword Group

. Manage Information Management and Document Control services, ensuring effective processes, standards and controls are maintained .

Posted 9/19/2026full-timeAberdeen • United KingdomSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in Information Management and Document Control, ensuring compliance with regulatory requirements and maintaining high standards of data quality and integrity. Proficient in managing business-critical information and document lifecycle processes within the energy sector.

Highest-signal resume keywords

Information ManagementDocument ControlRegulatory ComplianceDocument Lifecycle ManagementElectronic Document Management Systems

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document NumberingDocument TrackingQuality ControlData Quality ManagementRecords ManagementProcess Safety AssuranceInformation GovernanceData ClassificationArchivingRetention Management

Soft Skills

Analytical SkillsProblem-Solving SkillsAttention to DetailCommunication SkillsStakeholder Management

Tools & Technologies

Information Management SystemsElectronic Document Management Systems

Industry Keywords

Energy SectorOil & GasEngineeringRegulated EnvironmentNSTA Compliance

About the role

Key responsibilities & impact

Manage Information Management and Document Control services, ensuring effective processes, standards and controls are maintained
Support Asset Integrity and Process Safety through effective management, protection and assurance of process safety and business-critical information
Provide direction and assurance regarding statutory legislation and Information Management compliance
Control and maintain documents, drawings and registers to required quality and compliance standards
Review information before filing and publication, ensuring quality and accurate categorisation
Ensure activities comply with regulatory requirements, including NSTA obligations
Maintain compliance with company procedures, standards and Information Management expectations
Maintain and support the BMS performance management process and associated system
Manage distribution and control of internal and external documentation
Build working relationships with internal departments and external parties to ensure information is accurate, complete and appropriately managed
Support management of structured and unstructured data for operational and business requirements
Produce Document Control reports and track documents and drawings
Coordinate Information Management assurance activities, including controlled hard-copy drawings
Manage and assure document numbering across Asset and Functional teams
Maintain document retention, retrieval, archiving and records management processes
Identify opportunities to improve Information Management controls, processes, data quality and compliance

Requirements

What you’ll need

Significant experience within Information Management, Document Control or a related discipline in the energy, oil & gas, engineering or another complex regulated environment
Strong understanding of Information Management and Document Control standards, processes and governance
Experience managing business-critical engineering and operational information, including documents, drawings and registers
Strong understanding of document lifecycle management, including quality control, classification, distribution, revision, retention, retrieval and archiving
Experience providing assurance against Information Management procedures, standards and regulatory requirements
Knowledge of regulatory and compliance requirements relevant to Information Management within the energy sector; knowledge of NSTA requirements advantageous
Experience managing document numbering, document and drawing tracking and associated reporting
Experience working with structured and unstructured information and maintaining high standards of information quality and integrity
Good working knowledge of Electronic Document Management and Information Management systems
Strong analytical and problem-solving skills with excellent attention to detail
Excellent communication and stakeholder management skills, with confidence working across internal teams and external parties
Proactive and organised approach, with ability to take ownership, manage competing priorities and work independently

Benefits

Comp & perks

Personalised career development with customised development plans and learning and development opportunities
Flexible work arrangements
Generous annual leave allowance
Enhanced family friendly benefits
Pension scheme
Private health schemes
Well-being schemes
Insurance schemes
Employee assistance programme
Discounted cash plan
Diverse and inclusive workplace
Equal opportunities employment
Support for accessible hiring-process adjustments