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Maintenance and Construction Coordinator
Tactic - Connecting Regional Industry. Provide administrative assistance to Project Managers and Maintenance team members to streamline project delivery .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in project coordination, including managing documentation, scheduling, and contractor evaluations while ensuring compliance with Health & Safety and Environmental Standards. Strong organizational and communication skills facilitate effective collaboration with stakeholders.
Highest-signal resume keywords
Project CoordinationScheduling Software ProficiencyConstruction Office ProcessesEffective CommunicationOrganizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project ManagementDocumentation ManagementChange Order ManagementContract ManagementFinancial Services OversightField Review ReportingTime Entry ManagementRFI ManagementSubcontract ManagementProject Closeout Procedures
Soft Skills
Attention to DetailInterpersonal SkillsCollaboration
Tools & Technologies
MS WordMS ProjectExcelJDEScheduling Software
Industry Keywords
Construction ManagementEngineeringArchitectureHealth & Safety StandardsEnvironmental Standards
About the role
Key responsibilities & impact- Provide administrative assistance to Project Managers and Maintenance team members to streamline project delivery
- Coordinate project subtasks, manage documentation, oversee financial services, and facilitate communication
- Manage weekly project schedule updates and provide field input for accurate scheduling
- Collaborate with technical and support teams during construction
- Coordinate order requests with contractors, consultants, and suppliers
- Support daily employee time entry, flight and travel booking, and scheduling
- Assist in evaluating contractor progress claims
- Facilitate approval of change notices and shop drawings
- Prepare and issue Field Review Reports, change notices, site instructions, and clarifications
- Issue contracts, letters of intent, and purchase orders, and maintain contract execution tracking
- Assist with reviewing contractor quotations
- Track and manage contemplated change notices and change orders in the project database
- Help ensure project Health & Safety and Environmental Standards are met
Requirements
What you’ll need- Completion of post-secondary education in construction management, engineering, architecture, or a related field
- 2-6 years of relevant work experience or a combination of education and practical experience in project coordination
- Strong computer background, including scheduling software, MS Word, MS Project, JDE, and Excel
- Familiarity with construction office processes such as project setup, subcontract management, change orders, RFIs, and project closeout procedures
- Strong organizational capabilities and high attention to detail
- Effective communication and interpersonal skills
- Ability to work collaboratively with various stakeholders
- Experience in project coordination or related field is preferred
- Commitment to upholding company core values: Safety, Respect, Care, Integrity, Collaboration, and Excellence
Benefits
Comp & perks- Comprehensive benefits package, including dental, vision, life insurance, and extended health coverage
- Health or Personal Spending Account
- Employee & Family Assistance Program (EFAP)
- RRSP/DPSP Match Program
- Professional Development