Facilities Coordinator

TAG - The Aspen Group

. Manage day-to-day facility management of dental equipment and maintenance issues across multiple locations over a large geographic territory from the main office .

Posted 9/21/2026full-timeRemote • United StatesMid-LevelSenior💰 $24 - $25 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in facilities management, vendor negotiation, and customer service while effectively managing multiple tasks in a fast-paced environment. Proficient in analyzing work-order history and tracking budgets to ensure operational efficiency.

Highest-signal resume keywords

Facilities ManagementVendor NegotiationCustomer ServiceAnalytical SkillsProject Management

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Troubleshooting EquipmentWork-Order AnalysisBudget TrackingProject ExecutionVendor Management

Soft Skills

Verbal CommunicationWritten CommunicationCritical ThinkingReal-Time Problem SolvingMulti-Tasking

Tools & Technologies

Online Programming

Industry Keywords

Multi-Unit Facilities ManagementService-Level ParametersSubcontractor OnboardingBilling ManagementField Technician Guidance

About the role

Key responsibilities & impact

Manage day-to-day facility management of dental equipment and maintenance issues across multiple locations over a large geographic territory from the main office
Troubleshoot equipment by phone with office staff and provide specific instructions
Manage facilities vendors and ensure required actions are completed
Manage expectations and performance within service-level parameters
Verify completion of work and services
Communicate with internal customers and contract vendors
Analyze and store work-order history and track budgets using online programming
Search for and onboard subcontractors and vendors
Ship items and track shipments for the Facilities Department
Manage billing for Facilities tickets, including vendor information, GL codes, and location codes
Run small projects from start to finish
Guide field technicians on detailed scope of work

Requirements

What you’ll need

Exceptional customer service skills
Verbal and written communication skills
Prior exposure to multi-unit facilities management concepts and best practices is helpful
Ability to manage multiple tasks concurrently in a fast-paced environment
Experience and ability to negotiate with vendors
Analytical and critical-thinking ability
Real-time problem-solving ability
Willingness and eagerness to develop new skills and take on more responsibility
Availability Monday–Friday, 8:00 AM–5:00 PM
Availability for an on-call rotation one week every other month
Occasional travel
A higher-education degree is preferred, not required

Benefits

Comp & perks

Paid time off
Health insurance
Dental insurance
Vision insurance
401(k) savings plan with match
Overtime for after-hours on-call emergency calls
Flexible schedule