AR & Reconciliation Specialist

talixo

. Prepare, validate and issue customer invoices each billing cycle .

Posted 10/7/2026full-timeKraków • PolandMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in accounts receivable management, including invoice preparation, payment reconciliation, and credit control. Proficient in utilizing AI tools and automation to enhance finance processes and reporting.

Highest-signal resume keywords

Accounts Receivable ManagementCredit ControlInvoice ReconciliationAdvanced ExcelAI Tools in Finance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Accounts ReceivableCredit ControlInvoice PreparationPayment ReconciliationData AnalysisCash ForecastingSQLPythonBI ReportingDunning Process

Soft Skills

Detail-OrientedStrong OwnershipConfident CommunicationDetective MindsetOrganizational Skills

Tools & Technologies

SalesforceStripeAdyenFinance SystemsData WarehouseGoogle SheetsExcelBI ToolsAR DashboardsPayment Platforms

Certifications & Qualifications

Degree in FinanceDegree in AccountingDegree in Economics

Industry Keywords

B2BTransaction-Heavy BusinessesMulti-CurrencyInternational CustomersTravelMobilityMarketplaces

Tech Stack

Tools & technologies

PythonSQL

About the role

Key responsibilities & impact

Prepare, validate and issue customer invoices each billing cycle
Ensure pricing, commissions and contractual terms are applied correctly
Validate rides, partners and adjustment data
Handle invoice corrections and credit notes
Resolve invoice delivery issues
Set up new customers for invoicing and payment, including billing data, payment terms and CRM setup
Monitor incoming payments across bank accounts and payment providers and match them to open invoices
Follow up on overdue invoices and run the dunning process
Agree payment plans or next steps with customers within agreed limits
Handle card payment chargebacks through platforms such as Stripe and Adyen
Set and review credit limits and payment terms and determine when customers should move to prepayment
Propose bad-debt provisions and write-offs and escalate unresolved cases
Flag high-value or high-risk cases to the Head of Finance Operations
Reconcile customer accounts, platform settlements and partner settlements against billing data
Investigate discrepancies including short payments, penalties, deductions, duplicates and currency differences
Reconcile the AR ledger to the general ledger at month-end and provide input on unbilled revenue
Build and maintain rolling short-term cash-in forecasts
Compare forecasts with actual cash-in and flag liquidity risks
Maintain AR aging reports, overdue tracking and AR KPIs
Provide AR data to Accounting for month-end and year-end closing
Support auditors and reporting requirements with audit-ready AR documentation
Drive automation of payment matching, dunning and reconciliation preparation with Finance Systems & Data
Use AI tools for matching, data cleanup, customer-email drafting and dispute summaries
Build and maintain AR dashboards
Document and monitor tools and automations
Report to the Head of Finance Operations

Requirements

What you’ll need

3–6 years in accounts receivable, credit control or order-to-cash
Proven ownership of collections, credit control and customer reconciliations, not only support
Experience with high invoice volumes and many customers, ideally B2B or platform businesses
Advanced Excel or Google Sheets; comfortable working with large, messy datasets
Track record of automating finance processes, including small tools built yourself
Experience building short-term cash forecasts from receivables and payment behaviour
Practical, everyday use of AI tools in finance work
Experience reconciling platform or partner settlement files
Comfortable with billing systems, payment platforms, CRM (Salesforce), data warehouse and visualisation tools
Highly structured, organised and detail-oriented, with a strong sense of ownership
Fluent in English, written and spoken
Detective mindset: keep digging until the numbers match
Confident communicator able to chase customers for payment and align internal teams
Degree in finance, accounting, economics or equivalent experience
SQL or data-warehouse querying is a plus
Python or similar scripting for small automation tools is a plus
Experience building reports or dashboards in a BI tool is a plus
German language skills are a plus
Experience in travel, mobility, marketplaces or other transaction-heavy businesses is a plus
Exposure to multi-currency and international customers is a plus

Benefits

Comp & perks

Employment contract with a 3-month probation period
Real ownership of the money-in side of the business, with direct impact on company liquidity
Room to shape and automate processes in a lean, international Finance team
Vertical and horizontal promotion opportunities
Flexible working arrangements
Hybrid working (office at Lubicz 23 in Kraków)
Discounts on Talixo services
Private healthcare (Allianz)
MyBenefit cafeteria
Multisport card
3 additional paid days off per year for professional development or volunteering
Internal learning and development training