Bilingual Executive, Administrative Assistant

Teamficient

. Manage inbound emails, calls, client text messages, and inquiries in English and Spanish .

Posted 9/18/2026part-timeRemote • Colorado • United StatesJuniorMid-Level💰 $800 - $1,000 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates bilingual fluency in English and Spanish, with strong organizational skills and experience in managing executive schedules and client communications. Proficient in using Google Calendar and Zoom Phone for effective workflow management and client engagement.

Highest-signal resume keywords

Bilingual Fluency In English And SpanishGoogle Calendar ManagementZoom Phone VoIP SystemsClient Relationship ManagementExperience In Allied Health Practices

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Executive SchedulingWorkflow AutomationSocial Media ManagementClient EngagementAppointment Coordination

Soft Skills

Strong Organizational SkillsConfidentiality ManagementEffective Communication

Tools & Technologies

Zoom PhoneGoogle CalendarSquarespace Booking ToolsWeb-Based Scheduling PlatformsClient CRM Software

Industry Keywords

Physical TherapyWellness ClinicsAllied Health Practices

Tech Stack

Tools & technologies

VoIP

About the role

Key responsibilities & impact

Manage inbound emails, calls, client text messages, and inquiries in English and Spanish
Set up and operate dedicated Zoom Phone VoIP lines
Communicate with diverse client groups using customized pricing structures and regional rates
Coordinate client appointments, follow-ups, and calendar schedules using Google Calendar and integrated web platforms
Set up daily workflows and maintain organized records in web-backed operational tools
Collaborate with technical leads to implement intake and workflow automations
Provide executive personal scheduling support, including flight bookings, medical appointments, and family extracurricular itineraries
Manage social media tasks and professional networking support, including LinkedIn profile updates and client engagement
Serve as the primary point of contact across calls, messages, and emails
Support the founder of an expanding physical therapy practice based in Colorado

Requirements

What you’ll need

2+ years of professional experience in an Executive Assistant, Administrative Assistant, or Virtual Assistant role
Native or near-native bilingual fluency in English and Spanish, written and verbal
Hands-on experience with Google Calendar, Zoom Phone or similar VoIP systems, and web-based scheduling platforms
Strong organizational skills
Ability to handle confidential business logistics and personal administrative tasks
Comfortable working during Mountain Standard Time business hours
Dedicated home office
Prior experience supporting allied health practices, wellness clinics, or physical therapy businesses preferred
Basic experience managing LinkedIn profiles and business social media presence preferred
Familiarity with Squarespace booking tools or basic client CRM software preferred
Experience collaborating with IT/Automation teams to implement workflow optimizations preferred

Benefits

Comp & perks

Fully remote culture designed for autonomy, operational reliability, and trust
Flexible schedule
Opportunity to build an international career
Professional growth in executive support and operations
Multicultural team environment
Work with global team members across multiple countries and time zones