Executive Administrative Assistant

Teamficient

. Provide comprehensive administrative support to executives and senior leadership .

Posted 10/6/2026full-timeRemote • United StatesJuniorMid-Level💰 $800 - $1,000 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and time-management skills while providing comprehensive administrative support to executives. Proficient in managing calendars, preparing executive documents, and maintaining confidentiality in a fast-paced environment.

Highest-signal resume keywords

Executive Support ExperienceCalendar ManagementMicrosoft Office ProficiencyStrong Communication SkillsProject Management Tools Familiarity

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementDocument PreparationExpense TrackingTravel CoordinationTask ManagementResearch and ReportingOffice Management PracticesAttention to DetailMultitasking AbilitiesBilingual Communication

Soft Skills

Strong CommunicationOrganizational SkillsProactive Work EthicProfessionalismFollow-Up Skills

Tools & Technologies

Microsoft OfficeGoogle WorkspaceAsanaMonday.comClickUpTrelloSlackMicrosoft Teams

Certifications & Qualifications

Bachelor’s Degree in Business AdministrationManagementCommunications

Industry Keywords

Executive AssistantAdministrative SupportC-Level Executive SupportFast-Paced Startup EnvironmentProfessional Services

About the role

Key responsibilities & impact

Provide comprehensive administrative support to executives and senior leadership
Manage executive calendars, appointments, meetings, and schedules
Coordinate internal and external meetings across multiple time zones
Prepare meeting agendas, presentations, reports, and other executive documents
Track action items, deadlines, and meeting follow-ups
Assist executives with daily organization and task prioritization
Manage and organize executive emails, messages, and correspondence
Draft, proofread, and format professional emails, documents, presentations, and reports
Communicate with clients, vendors, employees, and external partners
Handle confidential and sensitive information
Organize and maintain digital files, records, documents, and databases
Coordinate travel arrangements, itineraries, accommodations, and schedules when required
Assist with expense tracking, reimbursements, and administrative documentation
Support company events, meetings, and special projects
Conduct research and prepare summaries or reports for leadership
Track projects, priorities, and deliverables
Coordinate with internal departments to ensure tasks and requests are completed
Monitor deadlines and communicate potential delays or issues
Maintain task lists and follow up with stakeholders
Help improve administrative workflows and organizational processes

Requirements

What you’ll need

2+ years of professional experience as an Executive Assistant, Administrative Assistant, Personal Assistant, Office Administrator, or similar role
Excellent written and verbal communication skills
Strong organizational, time-management, and multitasking abilities
Proven ability to manage calendars, meetings, schedules, and competing priorities
Strong proficiency with Microsoft Office or Google Workspace, including Outlook/Gmail, Word/Docs, Excel/Sheets, and PowerPoint/Slides
Excellent attention to detail and accuracy
Ability to handle confidential and sensitive information professionally
Strong follow-up and task-management skills
Ability to work independently and proactively in a remote environment
Professional and polished communication style
Bachelor’s degree in Business Administration, Management, Communications, or a related field is preferred, or equivalent practical experience
Experience supporting C-level executives or senior leadership
Experience working with international or distributed teams
Familiarity with project management and collaboration tools such as Asana, Monday.com, ClickUp, Trello, Slack, or Microsoft Teams
Experience coordinating international travel and complex schedules across multiple time zones
Experience preparing executive presentations, reports, and business documents
Strong knowledge of business administration and office management practices
Experience working in a fast-paced startup or professional services environment
Bilingual or multilingual communication skills
Must work within the 7 AM–7 PM CST time range and 9-hour daily schedule (8 working hours plus a 1-hour break)

Benefits

Comp & perks

Fully remote culture designed for autonomy, flexibility, and trust
International exposure and collaboration with experts from around the world
Multicultural team environment
Career growth on a global stage
2 days off per week (days TBD)