Executive Administrative Assistant – Construction

Teamficient

. Manage the CEO’s email, calendar, and daily schedule, prioritizing time-sensitive items .

Posted 11/6/2026full-timeRemote • Illinois • United StatesMid-LevelSenior💰 $1,000 - $1,200 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational skills and the ability to manage complex calendars and communications while maintaining discretion with confidential information. Capable of working independently, taking initiative, and adapting quickly to new tools and processes.

Highest-signal resume keywords

Executive Assistant ExperienceFluent English CommunicationStrong Organizational SkillsProblem-Solving ResourcefulnessDiscretion with Confidential Information

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills

Time ManagementAdaptabilityJudgmentInitiativeReliability

Industry Keywords

Executive CommunicationsVendor ManagementMeeting PreparationAction Item TrackingConfidential Information Handling

About the role

Key responsibilities & impact

Manage the CEO’s email, calendar, and daily schedule, prioritizing time-sensitive items
Handle executive communications with internal leaders, vendors, clients, and partners
Coordinate with internal team members to maintain and sustain everyday business operations
Manage vendor communications, including follow-ups, scheduling, and issue resolution
Research topics, gather information, and complete tasks from limited instructions
Track action items and follow through on commitments to ensure nothing falls through the cracks
Prepare meeting agendas, briefings, and summaries as needed
Handle confidential business and personal information with complete discretion
Support special projects and ad hoc requests from the CEO as they arise

Requirements

What you’ll need

Proven experience as an executive assistant, office manager, or similar senior administrative role
Fluent, professional English, written and spoken
Strong organizational skills and experience managing complex calendars and communications
Ability to work independently with minimal supervision and take initiative on tasks
Resourcefulness, with the ability to research and solve problems without constant direction
Fast learner who adapts quickly to new tools, processes, and industries
High level of trustworthiness and discretion with confidential information
Comfort handling significant responsibility and working under deadlines
Strong judgment and ability to recognize business urgency
Ability to take direction well and adjust priorities as needed
Reliable internet connection, a dedicated workspace, and a secure computer
Availability to work full-time, Monday to Friday, during Central Time business hours