Project Manager – Administration/Operations

Teamficient

. Define project scopes, goals, deliverables, and timelines for administrative, operational, and organizational initiatives .

Posted 10/23/2026full-timeRemote • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in project management, focusing on administrative systems and operational efficiency. Proficient in creating SOPs, managing data accuracy, and utilizing project management tools to enhance team collaboration and accountability.

Highest-signal resume keywords

Project Management ExperienceProficiency With Project Management SoftwareExpertise In Google WorkspaceExperience Creating SOPsPMP Or CAPM Certification

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementData ManagementWorkflow OptimizationSOP CreationProcess MappingSpreadsheet ManagementReportingDocumentation GovernanceOperational AuditingTime Management

Soft Skills

Organizational AbilityActive ListeningWritten CommunicationVerbal CommunicationTeam Accountability

Tools & Technologies

AsanaClickUpMonday.comJiraTrelloGoogle DocsGoogle SheetsMicrosoft 365LucidchartZapier

Certifications & Qualifications

PMPCAPM

Industry Keywords

Administrative SystemsHR OperationsProcess OptimizationData HygieneRemote Environment

Tech Stack

Tools & technologies

PMP

About the role

Key responsibilities & impact

Define project scopes, goals, deliverables, and timelines for administrative, operational, and organizational initiatives
Create and maintain detailed project plans, schedules, and resource allocations using project management tools
Track milestones, monitor progress, and remove roadblocks across multiple concurrent projects
Oversee creation, standardization, and maintenance of SOPs, process maps, and training materials
Document administrative workflows, escalation protocols, and operational handbooks with subject matter experts
Establish version-control conventions, documentation review schedules, and knowledge-base governance frameworks
Coordinate employee data management, attendance tracking, leave/vacation reconciliation, and administrative audit initiatives
Ensure data consistency, accuracy, and proper permissions across administrative tools, databases, and spreadsheets
Collaborate with HR, finance, and operations teams to streamline record-keeping and data intake workflows
Serve as primary contact for internal stakeholders, team leads, and external vendors on operational projects
Facilitate project status meetings, prepare agendas, capture action items, and ensure team accountability
Prepare daily, weekly, and monthly progress reports and executive dashboards for senior management

Requirements

What you’ll need

3 to 5+ years of proven project management experience focused on business operations, administrative systems, HR operations, or process optimization
Strong proficiency with modern project management software, including Asana, ClickUp, Monday.com, Jira, Trello, or similar
Expertise in Google Workspace, including Google Docs, Sheets, Forms, and Slides
Expertise in Microsoft 365
Experience creating SOPs, workflow diagrams, and operational guides using tools such as Lucidchart, Miro, or Notion
Understanding of data hygiene, reporting, spreadsheet management, and basic database concepts
Exceptional organizational ability and time management
Active listening skills
Strong written and verbal communication skills
PMP or CAPM certification preferred
Basic familiarity with automation and CRM tools such as GoHighLevel, Zapier, or Make preferred
Experience working in a fast-paced, remote environment managing global or distributed teams preferred

Benefits

Comp & perks

Remote position
Full-time employment
Contract employment option
Opportunity to work with global or distributed teams
Professional experience with modern project management, productivity, documentation, and automation tools