Executive Assistant – Operations Coordinator

Teamswell

. Manage the founder’s priorities, track open tasks and commitments, coordinate meetings, prepare briefs, and ensure important follow-ups are completed on time.

Posted 10/23/2026part-timeRemote • Brazil, El Salvador, Honduras, Nicaragua, Guatemala, MexicoMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and prioritization skills to manage multiple tasks effectively while supporting leadership. Proficient in administrative finance tasks, CRM platforms, and AI tools to enhance workflow efficiency.

Highest-signal resume keywords

Executive Assistant ExperienceAdministrative Finance TasksCRM Platform ProficiencyAdvanced English Communication SkillsContract Management

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

InvoicingPayment TrackingExpense ManagementTask ManagementWorkflow Improvement

Soft Skills

Organizational SkillsProactive CommunicationAttention to DetailSound JudgmentFollow-Through

Tools & Technologies

CRM PlatformsProductivity ToolsAI Tools

Industry Keywords

Operations CoordinationInternational VendorsSales OperationsCustomer SuccessBusiness Development Support

About the role

Key responsibilities & impact

Manage the founder’s priorities, track open tasks and commitments, coordinate meetings, prepare briefs, and ensure important follow-ups are completed on time.
Prepare invoices, follow up on outstanding payments, track expenses, support monthly reconciliations, and coordinate with accountants and vendors across multiple countries.
Manage contract templates, coordinate reviews and signatures, maintain records, and track agreements through completion.
Follow up with clients and business partners, maintain accurate CRM records, coordinate vendors, and support recruitment activities as needed.
Conduct research, assist with travel arrangements, identify workflow improvements, and use AI tools to automate repetitive tasks and improve efficiency.

Requirements

What you’ll need

Proven experience as an Executive Assistant, Operations Coordinator, or in a similar role supporting leadership.
Excellent organizational and prioritization skills, with the ability to manage multiple tasks and bring them to completion independently.
Strong follow-through, proactive communication, sound judgment, and attention to detail.
Experience with administrative finance tasks such as invoicing, payment tracking, and expense management.
Comfortable using CRM platforms, productivity tools, and AI tools in daily workflows.
Advanced English communication skills, both written and verbal.
Reliable internet, a suitable computer, and a quiet, professional remote workspace.
Ability to commit to 20 hours per week, including the required morning availability in U.S. Central Time.
Preferred Qualifications: Experience with contracts, international vendors, sales operations, customer success, or business development support.