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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and communication skills while supporting executive leadership through effective scheduling, meeting preparation, and team coordination. Proficient in managing invoicing processes and utilizing AI tools for workflow automation.
Highest-signal resume keywords
Executive Support ExperienceInvoicing ManagementAI Tools and AutomationEvent CoordinationGoogle Workspace Proficiency
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Invoicing ManagementEvent CoordinationBasic Finance OperationsScriptingAPIsNo-Code Automation
Soft Skills
Excellent Written CommunicationSound JudgmentStrong OwnershipDiscretion and ProfessionalismWarmth and Energy
Tools & Technologies
Google WorkspaceZapierMakeN8nLLMs
Industry Keywords
Executive AssistantChief of StaffOperations ManagerStartup ExperienceConsultancy ExperienceProfessional Services Firm Experience
About the role
Key responsibilities & impact- Support the executive team with scheduling, inbox and calendar management, meeting preparation, and follow-through
- Draft leadership communications
- Manage invoicing end to end, including sending invoices, tracking payment status, and following up on overdue accounts
- Handle account and tool provisioning for new hires and projects
- Identify repetitive tasks and build or configure AI-assisted workflows, working with engineers where needed
- Document processes for consistent business operations as the team grows
- Plan and host team meetups, socials, and offsites, including travel and logistics coordination
- Own staff recognition, gifts, milestones, welcome experiences, and celebrations
- Help maintain connection across a distributed, project-based team
- Gather team feedback and bring it to leadership
- Support hiring operations and onboarding logistics
- Assist leadership with operating cadence, meeting rhythms, planning cycles, and priority tracking
- Manage vendors, tools, subscriptions, and light administrative and compliance tasks
- Serve as a trusted, discreet partner to leadership on sensitive matters
Requirements
What you’ll need- Experience as an executive assistant, chief of staff, operations manager, or office manager, ideally supporting senior leaders in a fast-moving company
- Excellent written communication and sound judgment
- Ability to draft in someone else's voice and know when to escalate
- Strong ownership and follow-through
- Genuine enthusiasm for AI tools and automation; experience with Zapier, Make, n8n, or LLMs, or willingness to learn quickly
- Warmth and energy for bringing teams together
- Discretion and professionalism with confidential information
- Comfort with Google Workspace and modern SaaS tools
- Willingness to travel for team events and company needs
- Experience in a startup, consultancy, or professional services firm is a bonus
- Experience coordinating events, offsites, or team programs is a bonus
- Basic finance operations experience is a bonus
- Light technical aptitude such as scripting, APIs, or no-code automation is a bonus
- Experience supporting a remote or distributed team is a bonus
Benefits
Comp & perks- Team meetups, socials, and offsites
- Travel and logistics for team events
- Staff recognition gifts, milestones, welcome experiences, and celebrations
- Distributed-team connection initiatives